---
title: How to Create and Edit a Budget
description: Set up budgets in Precoro and edit them anytime, so spending controls keep pace with your changing needs.
---
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2. [How to use Precoro](https://help.precoro.com/how-to-use-precoro?hsLang=en)
3. [Budgeting](https://help.precoro.com/how-to-use-precoro?hsLang=en#budgeting)
# How to Create and Edit a Budget
## Set up budgets in Precoro and edit them anytime, so spending controls keep pace with your changing needs.
**TABLE OF CONTENTS**
- [How to Create a Budget](https://help.precoro.com/support/solutions/articles/35000151087-how-to-create-and-track-budgets#create)
- [Step 1. Set Up the Main Budget Settings](https://help.precoro.com/support/solutions/articles/35000151087-how-to-create-and-track-budgets#step-1)
- [Step 2. Add Budget Lines and Enter Budget Amounts](https://help.precoro.com/support/solutions/articles/35000151087-how-to-create-and-track-budgets#step-2)
- [How to Edit a Budget](https://help.precoro.com/support/solutions/articles/35000151087-how-to-create-and-track-budgets#edit)
- [Additional Budget Functionality](https://help.precoro.com/support/solutions/articles/35000151087-how-to-create-and-track-budgets#functionality)
- [How to Create a Budget with Multiple Custom Periods](https://help.precoro.com/support/solutions/articles/35000151087-how-to-create-and-track-budgets#multiple-custom-periods)
- [How to Add Periods to a Budget](https://help.precoro.com/support/solutions/articles/35000151087-how-to-create-and-track-budgets#add-to-budget)
- [How to Limit a Budget](https://help.precoro.com/support/solutions/articles/35000151087-how-to-create-and-track-budgets#limit)
- [How to Activate the Auto Transfer Unspent Amount Function](https://help.precoro.com/support/solutions/articles/35000151087-how-to-create-and-track-budgets#activate-auto-transfer)
New to Budgets? See[Budgets](https://help.precoro.com/budgets-1?hsLang=en) for what each setting means before you dive into setup.
📋 Before you start:
- Make sure the **Budgets** module is active.
- You have the **Budgets** role.
Read [this section](https://help.precoro.com/budgets-1#activate) for the module setup.
### How to Create a Budget
Open the **Budgets** page from the left-side menu.
Click the **Create** button on the top right.
**💡 Tip:** You can also use the Import Budget functionality, learn more [here](https://help.precoro.com/how-to-import-and-update-budgets-1?hsLang=en).
The budget creation in Precoro is divided into two separate steps:
#### Step 1. Set Up the Main Budget Settings
1. Name your budget.
2. Set the period and duration.
3. Specify a Deducted Sum.
4. Select a currency if Multi-Entity Management is enabled.
5. Select what to include.
6. You can also add attachments up to 25 MB while filling in these details.
7. Click **Next Step** to move to the next page.
**Tips:**
- Enable **Auto-transfer unspent amounts** to move unspent budget to the next period automatically. Learn more below.
- Turn on **Limit overbudget for all lines** to cap spending on every line at once, instead of checking **Limit** individually. Check the details about this functionality here.
#### Step 2. Add Budget Lines and Enter Budget Amounts
The next page is for adding and editing budget lines.
At the top of the page, you can review and edit the main budget details configured before.
Below is a budget line table waiting for you to fill in.
1. Name or describe the line.
2. Choose one or more locations, or leave it as **All**.
Choose a legal entity if [Multi-Entity Management](https://help.precoro.com/multi-entity-management#budgets) is enabled. When creating a line, you can only select LEs with this budget's currency. Then, when creating documents, available budget lines will depend on the document's LE.
3. Any custom document fields you included when creating the budget appear as their own required fields here, too. Learn more [here](https://help.precoro.com/how-to-create-a-budget-by-department-or-project?hsLang=en).
If the budget is also based on a custom field for items, the related budget sublines appear below the main budget line. See more details [here](https://help.precoro.com/how-to-create-a-budget-by-accounts/general-ledger-and-items?hsLang=en).
4. Check **Limit** to cap spending on this line. See How to Limit a Budget below.
5. Fill in the amount for each period in its column. The **Total** column on the right adds these up automatically.
6. Click **+ Add budget line** to add another line.
7. Click **Create** to finish and save the result.
**✍️ Note:** Once the budget line is completed, it collapses into a more compact view. The selected settings remain visible, but the line takes up much less time on the screen, so budgets become easier to manage.
**Tips:**
- If the budget amount is the same for multiple months, you can use the autofill option for the following months.
- You can duplicate the budget line by clicking **Duplicate line** in the three-dots menu on the budget line row.
- You can also organize budgets by department or project, or by the Chart of Accounts and Cost Centers. See[How to Create a Budget by Department or Project](https://help.precoro.com/how-to-create-a-budget-by-department-or-project?hsLang=en) and[How to Create a Budget by Custom Fields for Items](https://help.precoro.com/how-to-create-a-budget-by-accounts/general-ledger-and-items?hsLang=en).
### How to Edit a Budget
**✍️ Note:** To edit the budget you need Budgets role.
If you should be the only person editing budgets, we advise you to put your user email as a budget holder for all the budgets instead of the current budget holders.
If current budget holders or other users should only view budgets (see and track the progress, but not edit budget information), they need to activate the Budgets role in the User Management.
You can make the following changes any time:
- Edit the Budget name.
- Edit the Budget holder.
- Add, edit, or delete budget lines.
- Remove a period. Deleting a period removes its details from every purchase order and invoice associated with it.
You can’t:
- Change a budget's currency after creation.
- Edit the Deducted sum if documents are created with this budget (those that have statuses other than Draft).
**How to edit:**
Click the pencil icon at the end of a budget's row on the **Budgets** list page to open it for editing.
On the budget's page:
- Click the pencil icon next to the budget name to rename it.
- Click the pencil icon next to the main budget information to edit the **Budget Holder**, **Deducted Sum**, or the period.
- Click **Attachments** to add or review supporting files, up to 25 MB.
- Click an existing budget line to open it for editing: Locations, Departments, or other included Custom Fields, and **Limit**.
- Click **+ Add budget line** to add another line.
- Click **Save** to store your changes.
### Additional Budget Functionality
#### How to Create a Budget with Multiple Custom Periods
1. Set the budget period to **Custom.**
2. Fill in the first budget line.
3. Click **Add Period** to add more.
Start and end dates adjust automatically as you add periods, and you can remove any custom period while creating the budget.
**✍️ Note:** Once you save the budget, adding or removing periods becomes an edit action.
#### How to Add Periods to a Budget
1. Click the pencil icon next to the budget's main information.
2. Click **+** next to the period chips under **From – To** to add the next period, or **x** on a period to remove it.
3. Click the checkmark to save your changes.
The periods available depend on the period type you chose when creating the budget: monthly, quarterly, or custom. See details about budget periods [here](https://help.precoro.com/budgets-1#budget-periods).
**Please note:** Deleting a period removes its details from every purchase order and invoice associated with it.
#### How to Limit a Budget
Check **Limit** on a budget line to stop users from creating documents once that line is fully spent.
[](https://help.precoro.com/hubfs/limit.jpg?hsLang=en)
Leave it unchecked to allow exceeding the budget: Precoro still creates the documents and notifies Approvers of the overrun.
To apply this to every line at once instead of checking each one individually, check **Limit overbudget for all lines** while creating the budget
[.jpg?width=670&height=224&name=limit%20(1).jpg)](https://help.precoro.com/hubfs/limit%20(1).jpg?hsLang=en)
See more information on how Precoro tracks and notifies on budget overruns [here](https://help.precoro.com/calculating-and-tracking-the-available-budget-sum?hsLang=en).
#### How to Activate the Auto Transfer Unspent Amount Function
Use Auto Transfer to move any unspent amount from one budget period to the next, instead of transferring it manually.
The budget needs at least two periods to use this function.
1. Open the existing budget and click **Edit Budget** orclick **Create** to create a new one.
2. Check **Auto transfer of unspent amount** inthe main budget settings.
3. Enter the number of days after the period ends that the transfer should happen. The maximum is 28 days, and the number can't exceed the End Date of the next period, or the transfer won't happen.
4. Save your changes.
Precoro transfers the remaining amount for every budget line within the period you set.
[.png?width=670&height=394&name=auto-transfer%20(1).png)](https://help.precoro.com/hubfs/auto-transfer%20(1).png?hsLang=en)
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