---
title: Staples PunchOut Catalogs
description: In this article, you will learn how to set up and start using Staples punchout catalogs to expedite and automate the creation process of PR and PO documents in Precoro.
---
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1. [Knowledge Base](https://help.precoro.com/?hsLang=en)
2. [Precoro Integrations](https://help.precoro.com/precoro-integrations?hsLang=en)
3. [PunchOut Catalogs](https://help.precoro.com/precoro-integrations?hsLang=en#punchout-catalogs)
# Staples PunchOut Catalogs
## In this article, you will learn how to set up and start using Staples punchout catalogs to expedite and automate the creation process of PR and PO documents in Precoro.
#### TABLE OF CONTENTS
- [How to Set Up Staples Integration](https://help.precoro.com/staples-punchout-catalogs#How-to-Set-Up)
- [Configuration Settings For Administrators](https://help.precoro.com/staples-punchout-catalogs#Configuration-Settings-for-Administrators)
- [Setting Up Locations and Legal Entities](https://help.precoro.com/staples-punchout-catalogs#locations)
- [How to Create Purchase Requisitions From Staples](https://help.precoro.com/staples-punchout-catalogs#Creating-Purchase-Requisitions)
- [How to Create Purchase Orders Without PRs From Staples](https://help.precoro.com/staples-punchout-catalogs#Creating-Purchase-Orders)
- [How to Cancel an Order](https://help.precoro.com/staples-punchout-catalogs#How-to-Cancel-an-Order)
- [FAQs](https://help.precoro.com/staples-punchout-catalogs#faq)
A **PunchOut Catalog** is an online B2B E-commerce site that you can access from the Precoro procurement system.
Setting up the punchout integration between the Precoro system and the Supplier’s Catalog will make your purchasing process more effortless. Once this connection is achieved, your company will be able to access the approved Supplier’s E-commerce websites by logging into the Precoro procurement system.
### How to Set Up Staples Integration
#### Configuration Settings For Administrators
1\. In Precoro, go to **Configurations** \> **Marketplace Configurations** ([link](https://app.precoro.com/marketplaces) to the EU server/ [link](https://app.precoro.us/marketplaces) to the US server), and click **Setup** on the Staples card.
2\. Identify whether your purchase process will begin, with the Order or Requisition document in the **Start Purchase Process From** field.
You can always return and change your document selection in the **Start Purchase Process From** field.
If your company uses multiple legal entities, enable the **Set by Legal Entity** option to configure PunchOut catalogs separately for each one. Learn more [here](https://help.precoro.com/marketplace-configuration-page#entities:~:text=received%20the%20confirmation.-,PunchOut%20Configuration%20for%20Multiple%20Legal%20Entities,-If%20your%20company).
If you use the Inventory module, you can activate **Automatically Add Items to the Catalog** feature**.** Precoro willautomatically add items ordered via Staples to your item catalog and track them in your inventory when you add receipts. Check [here](https://help.precoro.com/marketplace-configuration-page#entities:~:text=Multiple%20Legal%20Entities-,Automatically%20Add%20PunchOut%20Items%20to%20the%20Catalog,-How%20to%20Use) to enable it.
Depending on your chosen document type, the **Request from Staples** or **Request from Marketplace** buttons will appear on the corresponding pages for Orders or Requisitions:
Please open the [Marketplace Configuration](https://help.precoro.com/marketplace-configuration-page?hsLang=en) guide to see how you can conveniently manage all your integrations from one place.
3\. Please contact [Gerilynn.rouse@staples.com](mailto:Gerilynn.rouse@staples.com), a Staples representative, and provide your Staples account number to receive credentials for the punchout.
When contacting a representative, please CC your Customer Success Manager and [punchout@precoro.com](mailto:punchout@precoro.com). This allows us to promptly assist you with the PunchOut setup.
You can then paste the received credentials into the configuration settings as follows (the names of the fields provided by the supplier are highlighted in red).
4\. After entering the information from a Staples representative, select the needed data in the following fields, depending on the type of document you chose, you will see different fields:
- **Deliver orders to** — here, you need to specify whose contacts should be provided for delivery: the **PO Purchaser** or the **PR Requester**.
- **Default Purchaser** — select a user who will be listed as the Purchase Order Purchaser created from the Staples Purchase Requisition. Please note that only those users with Create Purchase Order roles can be selected from the list.
- **Supplier** — select Staples from the list of your existing suppliers. If you do not have this supplier on your list yet, you can always [add them](https://help.precoro.com/how-to-manage-suppliers-in-precoro?hsLang=en#How-to-Add).
Check all the entered information and press the **Create** button below.
#### Setting Up Locations and Legal Entities
When creating documents within the punchout, you can only select Locations with **Marketplace Shipping Address** filled out. Learn how to configure locations [here](https://help.precoro.com/how-to-add-locations-edit-location-information?hsLang=en#Location-Integration).
When configuring [Legal Entities](https://app.precoro.com/manage/legal_entity?enable=1) ([Legal Entities](https://app.precoro.us/manage/legal_entity?enable=1) for app.precoro.us) in companies with enabled punchout catalogs, press **Marketplace Billing Address** and fill out additional fields. This information serves as a billing address in POs created with the punchout. If not set in the legal entity, the billing address will be copied from the location.
#### How to Create Purchase Requisitions From Staples
After all the settings are in place, you can go to the Purchase Requisition management page and start creating new documents:
1\. On the top panel, click the new **Request from Staples** option and proceed to create a new PR document by filling out all the necessary information. Then click the **Create** button below.
If your company uses the [Custom Forms](https://help.precoro.com/document-custom-forms?hsLang=en) functionality then your users can choose with which form they want to create a PunchOut Request.
The working logic is the same as that for the custom document forms. When you click the **Create** button, and your company has active custom forms, you will be able to select them from the list.
2\. You will be redirected to a page where you must enter the zip code.
3\. Next, you will see the catalog of items in the selected store. Choose the needed item, enter its quantity, and add it to the cart.
4\. On the Review & Checkout page, you can see all the order information. If everything looks good, click the **Submit Order** button.
5. You will be automatically redirected to Precoro with the created Purchase Requisition on the **Draft** status.
If you have not added any items and interrupted the completion process, you can still work with the document and return to the store by clicking the **Redirect to Staples** button on the right action panel.
The **Redirect to Staples** button is available to the creator when the PR is either on **Draft** or **In Revision** statusand does not have a related Purchase Order.
**Approvers** and **Super Users** can use the button if they **Revise** the document.
Check the information, fill in the necessary Custom Fields for Items, and **Confirm** the document.
If you have an Approval Workflow in place, the document will undergo the needed confirmations, and then the Purchase Order will be created. If no Approval Workflow is in place, the Purchase Order will be created immediately after the PR confirmation.
6\. Check the created Purchase Order, and if the document is completed with all the required Custom Fields for Items/Documents and your company has no Approval Workflow in place, the PO will be immediately confirmed and sent to Staples. If there is no Approval Workflow in place, the Purchase Order will be sent to the supplier after all the necessary confirmations.
If you have triggered the [matching process](https://help.precoro.com/matching-process?hsLang=en) and updated the information in PO, the document will not be sent to Staples for a second time.
#### How to Create Purchase Orders Without PRs From Staples
You can enjoy all the Staples integration advantages even if your process does not include work with the PR module, as you have the ability to use PunchOuts, starting the purchasing process with Purchase Order documents.
First, your company administrator must set the Purchase Order document as the one to be created when the PunchOut is used in the configurations.
After all the settings are in place, you can go to the Purchase Order management page and start creating new documents:
1\. On the top panel, click the new **Request from Staples** option and proceed to create a new PO document by filling out all the necessary information. Then click the **Create** button below.
If your company uses the [Custom Forms](https://help.precoro.com/document-custom-forms?hsLang=en) functionality then your users can choose with which form they want to create a PunchOut Request.
The working logic is the same as that for the custom document forms. When you click the **Create** button, and your company has active custom forms, you will be able to select them from the list.
2\. You will be redirected to a Staples page where you must enter the zip code.
3\. Next, you will see the catalog of items in the selected store. Choose the needed item, enter its quantity, and add it to the cart.
4\. On the Review & Checkout page, you can see all the order information. If everything looks good, click the **Submit Order** button.
5\. You will be automatically redirected to Precoro with the created Purchase Order on the **Draft** status.
If you have not added any items and interrupted the completion process, you can still work with the document and return to the store by clicking the **Redirect to Staples** button on the right action panel.
The **Redirect to Lowe’s** button is available to the creator when the PO is either on **Draft** or **In Revision** status.
**Approvers** and **Super Users** can use the button if they **Revise** the document.
Check the information, fill in the necessary Custom Fields for Items, and **Confirm** the document.
If you have an Approval Workflow in place, the document will undergo the needed confirmations. If no Approval Workflow is in place, the Purchase Order will be approved immediately.
### How to Cancel an Order
Staples doesn't support the cancelation/modifying the order. If you no longer want an item or order you have placed, you have [the following options](https://help.staples.ca/hc/en-us/articles/360034630252-Can-I-cancel-the-order-or-change-the-information-on-it):
1. Accept the order upon delivery and process a Self-Serve return.
2. Accept the order upon delivery and contact us to arrange a return.
3. Return your item/order to your local Staples store.
The Precoro 'Cancel' option is the function that cancels only the Precoro order record. It doesn't cancel the order on the marketplace.
### FAQs
**How do I set up a correct billing address?**
When configuring [Legal Entities](https://app.precoro.com/manage/legal_entity?enable=1) ([Legal Entities](https://app.precoro.us/manage/legal_entity?enable=1) for app.precoro.us) in companies with enabled punchout catalogs, press **Marketplace Billing Address** and fill out additional fields. This information serves as a billing address in POs created with the punchout. If not set in the legal entity, the billing address will be copied from the location.
**How do I delete a PunchOut Catalog?**
You can delete any PunchOut Catalog on its configuration page. Learn how to do it [here](https://help.precoro.com/marketplace-configuration-page?hsLang=en#disable).
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