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Latest Updates: app.precoro.com on April 24, app.precoro.us on May 12.

Learn about the latest product updates from April.

TABLE OF CONTENTS 

Advanced Invoice to Order Matching with AI

Enable AI to Match Invoices to Orders Accurately

Precoro now offers the option to use AI when matching invoices processed with OCR to purchase orders. With AI, you will see more invoices matched correctly even when PO numbers are missing, item names are slightly different, or formatting varies across vendors.

For even more precision, we are using AI to map items once a PO corresponding to the invoice is selected. With this function, fewer invoices will activate the matching process since more items are recognized more accurately.

This functionality is brand new and currently in Beta. Please contact your Customer Success Manager to enable it.

Learn more about using AI to match invoices to purchase orders here.

View Relevant Taxes on OCR-Processed Invoices

You can now monitor precisely how your orders are taxed. Our updated OCR shows the applicable tax rate and automatically selects the correct tax from your company’s setup—even when multiple taxes have the same rate but different names.

When matching an OCR-recognized invoice to a PO, document-level taxes are matched following these rules:

  1. If no tax is applied in the OCR-recognized invoice, we do not add any extra tax, even if it was expected in the PO.
  2. If OCR recognizes a tax, and the tax rate is the same as in the order, the tax name specified in the PO is assigned to the tax in the invoice.
  3. If OCR recognizes a tax, but it is not specified in the PO, the supplier’s default tax or the last selected tax for this supplier is added.

Once the corresponding PO is found and document-level tax is selected, the invoice items are mapped with the PO items. Tax mapping follows the same logic.

New in PunchOut Catalogs

Easily Order from Office Depot with the New PunchOut

If you aim to create a comfortable office space with high-quality tech, furniture, and stationery, your task has just become easier. Using the new catalog, you can add a PR or PO in Precoro, be redirected to Office Depot to browse and select your items, and then have this information sent to Precoro for approval and order tracking.

Please find a detailed guide on how to set up and start using the Office Depot PunchOut Catalog.

To see other available catalogs, check out our list of Marketplace Integrations.

See Relevant Taxes and Totals in POs from Amazon

We’ve made it easier to plan your Amazon spending more accurately. Now, you can see the estimated taxes on your Amazon orders right away—no need to wait for the invoice.

When you create an order via the Amazon PunchOut or Punch-In, the tax is added as a tax-type item. The item name displays the information Amazon provides about the tax.

A screenshot of the item table in a PO featuring tax from Amazon.

 

Reject Items from PunchOut Orders

If you are not planning to receive some of the items you ordered from a PunchOut catalog, you can now mark them as rejected. Here’s how to do it:

  • Open a purchase order with the Sent to Marketplace status.
  • Revise it, find the item you want to reject in the item table, and press Edit.
  • Edit the Rejected column.
  • Save the changes to the item. 

You will see the value of the Invoiced/Waiting column and the PO’s total change accordingly. 

Disable PunchOuts and Convert Documents with No Hassle

Now, you can delete a PunchOut integration whenever necessary. To disable a PunchOut:

  • Navigate to Configuration → Marketplace Configuration, find the catalog you want to delete, and press Edit.
  • On the next page, scroll to the bottom and press Delete.
  • You will see a notification describing how the incomplete documents are processed. Press Yes to confirm the action.

An image directing to the PunchOut deletion button and showing a pop-up notification explaining how it works.

Deleting a PunchOut will not affect completed purchase requisitions and orders. The incomplete documents will be converted to regular ones, so you can continue working with them. Depending on your choice in the Start Purchase Processes From field in the PunchOut configuration, these documents will not be converted:

  • Starting with Purchase Orders—POs with Rejected, Approved, Canceled, and Completed statuses.
  • Starting with Purchase Requisitions
    • PRs with Rejected and Canceled statuses.
    • PRs with related POs that have the Rejected, Approved, Canceled, and Completed statuses and have been sent to marketplace.

 

Improved Supplier Sync with NetSuite

When you create a new supplier in Precoro and they are created in NetSuite as well, the value of the Legal Address field is now transferred from Precoro to NetSuite. This information is added to the Address tab. The address is also transferred when you update existing suppliers.

 

Increase Security Level for Companies with SSO

To protect your data even better, you can now restrict signing in via Google, prompting users to log in with SSO. Here’s how to do so:

  • Go to Configuration → Account Settings.
  • Disable the Allow login via Google Sign In checkbox (it is active by default). This setting is visible if at least one of the companies in your account has SSO.
  • Press Update to confirm the changes.