Supplier Portal is the Precoro connection platform for Suppliers.
Supplier Portal is a free tool for suppliers that helps to organize Purchase Orders, Requests for Proposals, and send Invoices to clients via Precoro.
To find out how to connect your Suppliers to the Supplier Portal, please refer to this article.
Precoro Supplier Portal includes the following activity options:
- Receiving POs from customers
- Sending Invoices for received Orders
- Direct communication with customers
- Document attachments
- Participation in the RFP processes.
TABLE OF CONTENTS
The Supplier Portal profile and dashboards are similar to Precoro clients' accounts. In addition, the left side menu contains access icons to Purchase Orders, Invoices, Request for Proposals, and Supplier Settings.
The Supplier Portal looks like this:
Purchase Orders in the Supplier Portal
A Purchase Order will appear within the Supplier Portal once a Buyer submits it.
Purchase Order Actions that are available for a supplier:
- Download a PDF/ XLSX version
- Download the attached documents
- Send a comment to the Buyer
- Create an Invoice.
Invoices in the Supplier Portal
All Invoices created by the Supplier can be stored here.
All Invoices go through the PO matching process. Invoices will be sent for approval to the PO initiator in two cases:
- If the Invoice differs from the PO by items, e.g., the Supplier wants to sell some items that the client did not order.
- If the total amount of the Invoice is greater than the PO sum and higher than the Tolerance rate specified for the Supplier.
You can communicate with the client directly using the Comment section.
In addition, the Supplier can receive feedback regarding the Invoices from the statuses and emails:
- If an Invoice requires approval from the client, then the status will display “Matching” or “Pending” in orange.
- If the client does not accept the Invoice, then the status will show “Rejected” or “Canceled” in vinous.
- If the Invoice requires action from the Supplier, then the status will show “Draft” in light green.
- If the Invoice is accepted and will be paid, then the status will show “Approved” in green.
- If the client proceeds with payment, the status will change to “Partly paid” or “Paid” displayed in blue.
If the client makes any changes, the Supplier will receive an email notification.
Suppliers can enter the information on the document Issue Date by themselves in the Supplier Portal when creating an Invoice from Purchase Order.
Additionally, this field can be set as required, and without filling out the information the supplier will not be able to proceed with document confirmation.
To make it required, clients must go to the Configuration → Basic Settings → Documents Setup → Invoices and check the Required Issue Date checkbox. Afterward, press Save to apply the changes.
If this field is not required, Suppliers will be able to create Invoices without filling it out.
Request for Proposals in the Supplier Portal
Suppliers can receive, reject, and submit the Clients’ Requests for Proposals and exchange documents/attachments.
Note: If the Supplier rejects all items in the Proposal, the document’s status will be changed to Rejected.
Add Supplier Custom Fields to Supplier Portal
You can add the display of Supplier Custom Fields to the portal, allowing suppliers to fill in the data themselves and making the supplier management process more convenient and efficient.
There is a convenient and constant exchange of information between the two parties as these fields are still available for editing from the supplier and your side as well.
Please proceed to the Supplier Custom Fields Functionality article to learn more about setting up this feature.
Disable/Enable the Supplier Portal (for Clients)
You can also disable the Supplier Portal if needed. This will delete all the documents that have Draft status.
If you need to Activate the Portal for the Supplier again, click on the corresponding switch button:
