A Request for Proposals is an official document sent to suppliers to determine the price of specific goods in a certain amount. This document can be used for unplanned purchases that have no suppliers. It allows you to find the best bid out of all received proposals and create a Purchase Order.
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What Problems Can Be Solved with Requests for Proposals
Requests for Proposals in Precoro allow you to solve the following problems
Manual process of price comparison in MS Excel or via email.
Inequitable supplier choice.
Lack of suppliers' proposal history that allows tracking dynamic of pricing changes.
Paper routine while preparing a request for proposals.
Long-term paper approval process.
How Our Clients use Requests for Proposals
The company has no specialized supplier for certain types of goods. Therefore, to find the best price, Purchasing Manager creates Requests for Proposals from scratch or Purchase Requisitions, with comments or attached documents if needed.
RFP is sent to suppliers via email. Purchasing Manager can resend the Requests to suppliers anytime before receiving the proposals.
Suppliers receive an invitation email with a web link via which they can submit their proposals. Once all proposals are received and the decision is made, Purchasing Manager can create a Purchase Order out of the best bid.