---
title: Purchase Order Printing Configurations
description: Control which headers, footers, notes, and other details appear on your printed Purchase Orders and Excel exports.
---

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3. [Purchase Orders](https://help.precoro.com/how-to-use-precoro?hsLang=en#purchase-orders)

# Purchase Order Printing Configurations

## Control exactly which details, from headers and footers to signatures and notes, appear on your printed Purchase Orders and Excel exports.

**TABLE OF CONTENTS**

- [Header Settings](https://help.precoro.com/purchase-order-printing-settings#header)
- [Company Legal Entities Setting](https://help.precoro.com/purchase-order-printing-settings#company)
- [Suppliers Settings](https://help.precoro.com/purchase-order-printing-settings#supplier)
- [Other Settings](https://help.precoro.com/purchase-order-printing-settings#other)

📋 Before you start make sure you have Configuration role for the next actions.

You'll find all of these settings underConfiguration → Basic Settings → Documents Setup → Purchase Order → **Purchase Order Printing Configurations**.

<iframe data-hsv-src="https://play.hubspotvideo.com/v/1903299/id/222474961454" referrerpolicy="origin" sandbox="allow-forms allow-scripts allow-same-origin allow-popups" allow="autoplay; fullscreen;" style="position: absolute !important; width: 100% !important; height: 100% !important; left: 0; top: 0; border: 0 none; pointer-events: initial" title="HubSpot Video" loading="lazy" data-hsv-id="222474961454" data-hsv-style="" data-hsv-width="1920" data-hsv-height="1040" data-hsv-autoplay="false" data-hsv-loop="false" data-hsv-muted="false" data-hsv-hidden-controls="false" data-hsv-full-width="false"></iframe>

### Header Settings

Choose which fields appear in the PO header for PDF and Excel exports:

1. Status
2. Creation Date
3. Approval Date
4. Delivery Date
5. Purchaser
6. Frequency
7. Revision Number

[![po-printing-configuration](https://help.precoro.com/hs-fs/hubfs/po-printing-configuration.jpg?width=670&height=328&name=po-printing-configuration.jpg)](https://help.precoro.com/hubfs/po-printing-configuration.jpg?hsLang=en)

**✍️ Note:**

Enabling the delivery date display on POs also affects order types:

- For blanket POs, printed documents will show Validity Period, First Delivery Date, and Number of Deliveries.
- Printed service orders will include the Service Period.

All fields except **Revision Number** are enabled by default. The setting applies to PO, BPO, and SO documents across PDF (Regular, Vertical, and Horizontal) and Excel exports.

**Revision Number** adds a **Revision** field under **Delivery Date** on orders edited after approval, for example, "Revision 1" after the first approved edit. Orders that haven’t been edited since approval don’t show the field.

### Company Legal Entities Settings

Choose which of your legal entity's payment details print on the PO, for example:

- Account Holder Name
- IBAN
- SWIFT/BIC Code
- Taxpayer Identification Number

[![po-printing-configuration-сompany](https://help.precoro.com/hs-fs/hubfs/po-printing-configuration-%D1%81ompany.jpg?width=670&height=328&name=po-printing-configuration-%D1%81ompany.jpg)](https://help.precoro.com/hubfs/po-printing-configuration-%D1%81ompany.jpg?hsLang=en)

### Suppliers Settings

Choose which of the supplier's payment details print on the PO. The same fields as **Company Legal Entities Settings** above are available.

<https://help.precoro.com/hubfs/po-printing-configuration-%D1%81ompany.jpg?hsLang=en>[![po-printing-configuration-supplier](https://help.precoro.com/hs-fs/hubfs/po-printing-configuration-supplier.jpg?width=670&height=328&name=po-printing-configuration-supplier.jpg)](https://help.precoro.com/hubfs/po-printing-configuration-supplier.jpg?hsLang=en)

### Other Settings

Adjust a few more details on the printed PO:

- **Signature**—show or hide the signature block.
- **Authorized By**—show or hide the name of your teammate who approved the order. If you created the PO and it was automatically approved, you're printed as the purchaser.
- **Show Approvers' Contacts**—show contact details for the approvers on the order.
- **Allow Downloading Pending Orders**—let the PO be downloaded while it's still in **Pending** status.
- **Show Requesters' Contacts**—show contact details for the requester behind the order, laid out vertically or horizontally. Available only when the PO contains Requisitions.
- **Budgets**—show budget information on the order.
- **Show Notes**—show or hide the Notes block. Turning it off removes the block entirely, with no empty space left behind.
- **Include a Disclaimer**—add a footer, such as a disclaimer, terms note, or legal text, to every printed page. Format your text in the text editor (up to 1,000 characters).

![po-printing-configuration-other (1)](https://help.precoro.com/hs-fs/hubfs/po-printing-configuration-other%20(1).jpg?width=670&height=328&name=po-printing-configuration-other%20(1).jpg)

If your company uses [Multi-Entity Management](https://help.precoro.com/multi-entity-management?hsLang=en), you can set a separate disclaimer for each legal entity: go to **Configuration → Company Legal Entities**, click the **pencil icon** next to the entity, and check **Include a Disclaimer** under **Printing Configurations**.

Watch a quick walkthrough of these settings and the resulting PO:

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