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Latest Updates: app.precoro.com on June 19, app.precoro.us on July 3.

Learn about the latest product updates from June.

TABLE OF CONTENTS

Auto-Update Catalog Prices from Latest Approved Purchases

💡 Please note: This functionality is available on June 19 for all accounts on both EU and US servers.

To keep your catalog prices accurate and up to date, Precoro now supports automatic price updates based on the most recent approved purchase orders or invoices.

Once a Purchase Order or Invoice reaches the Approved status, Precoro checks if the item price in the document is different from the one in the catalog. If the document doesn’t go through the approval process, the price check happens when it reaches the Completed or Paid status. If the price differs and the auto-update feature is enabled for the item, the catalog price is updated automatically.

To allow automatic price update for a specific item, go to the Item Management page, edit the item, and check Auto-Update Price Based on the Latest Purchase.

price

Alternatively, if you want to enable the setting for all or multiple items simultaneously:

  1. Click the Update Items button on the Item Management page.
  2. Select the category and supplier in question (optional).
  3. Click the Download button.
  4. Open the downloaded file. Set ‘Yes’ in the Auto-Update Price Based on the Latest Purchase column for all the items you want to update.
  5. Save the file and upload it back to Precoro.
  6. Click Submit to record the changes.

update

Precoro updates the item price in the catalog only if all of the following conditions are met:

  • The Auto-Update Price Based on the Latest Purchase setting is enabled for the item.
  • The item comes from the catalog and is added to a Purchase Order or Invoice.
  • The price in the document is different from the current catalog price.
  • The currency in the document matches the one in the catalog.
  • The document has moved to one of the following statuses: Approved, Completed, or Paid.
  • The document was created in Precoro, not imported.

Learn more about this feature in this article.

Send Split Documents to Xero

Precoro documents with the Split Costs feature enabled are now supported in the Xero integration.

When a document includes multiple cost allocations (using custom item or document fields), Precoro will automatically split items and calculate amounts or quantities based on the defined percentages. For example, if an item is split 50/50 between two budgets, it will appear in Xero as two separate lines with adjusted quantities and amounts. The total document value remains correct.

Learn more about the Split Costs feature in this article.

OCR Updates

Smarter Supplier Matching with AI

We’ve improved how Precoro matches suppliers when processing your documents with OCR.

When no supplier is preselected, Precoro now uses enhanced AI logic to compare extracted invoice details (such as name, phone, tax ID, email, and address) against your supplier list. This comparison happens securely within the system to suggest the most relevant match.

If multiple matches are possible, Precoro automatically applies additional checks—including tax ID, phone, and email—to finalize the selection.

If AI cannot confidently identify a match, no supplier is assigned, and you'll be able to select one manually.

Flexible AI Invoice Creation in the AP Inbox

You can now manually trigger AI-powered invoice creation from OCR attachments, even after the original processing has finished. This is especially useful in cases where the purchase order was created, approved, or revised after the attachment was uploaded.

auto-create

Here’s how it works:

  • On the AP Inbox page, you will see the new Auto-Create action button that allows you to rerun AI matching on draft attachments.
  • If AI finds a matching PO and the data is sufficient, Precoro will auto-create the invoice for you.
  • You’ll see suggestions when a best-match PO is found. No need to search or create the invoice manually.
  • The invoice will be created on behalf of the person who clicks the button.

This feature is available only for users with AI-enhanced invoice-to-order matching enabled in their OCR settings. If you don’t have it enabled, please contact your Customer Success manager.

Please note: If AI doesn’t find a match, the invoice will not be created. Additionally, if you change the supplier on the attachment after AI matching, the invoice will not be created to avoid any mismatches.

Design Updates

More Convenient Item Management in Purchase Orders

With the new design update, working with items in purchase orders is now more intuitive. Here is what's new:

  • The table header is visible even if you scroll through the items, helping you navigate.
  • Item editing is moved to a sidebar, so you can comfortably edit and fill out as many fields as necessary.
  • Column totals are displayed under the table for easier tracking.

item table

Smoother Document Editing with Updated Design

The document editing interface now features a refreshed design that matches the look and feel of the document creation screen. With the updated layout, you’ll find it easier to navigate fields and make edits.

edit po

Create Expenses Faster on Mobile with AI

💡 Please note: This functionality is available on June 19 for all accounts on both EU and US servers.

You can now automate expense creation directly from your phone using AI-powered receipt scanning.

To create an expense using AI:

  1. Open the Expenses page in the mobile app.
  2. Tap the plus (+) button to add a new expense.
  3. Upload an expense by:
    1. Taking a photo
    2. Selecting an image from the gallery
    3. Uploading a file
  4. Precoro will scan the expense and automatically fill in the form.
  5. Review the pre-filled fields, complete any required information, and submit the draft for approval.

create expenses