TABLE OF CONTENTS
Improved Supplier Approval Workflow
We are thrilled to announce a few significant improvements in the Supplier’s Approval process! Here is what’s new for companies using this feature with at least one approval step set up:
- Editing Restrictions: To edit Suppliers with Pending or Approved statuses, click the Edit button in the right action panel.
- Re-Approval Triggering: Certain fields will now automatically trigger the re-approval process when edited. These include: Supplier Name, Unique code, all bank account fields except Phone Number, Purchase Order Condition, and Note. When editing these fields in the revision process, users will see the tip that editing them will trigger re-approval.
These updates ensure smoother, more functional Supplier Profile management and a more efficient Approval Workflow. Stay tuned for even more exciting updates that are coming soon!
Added Shipping and Tax Item Types to Purchase Requisitions
The scope of Shipping and Tax Item Types keeps expanding, and we are introducing them in Purchase Requisition documents!
- You can Add Shipping by clicking the corresponding button in PR that is available in the following document statuses: Draft for issuers and In Revision for issuers or approvers. Or you can add the previously created Shipping item from the Catalog.
For detailed instructions, refer to the guide: Shipping Item Type.
- Tax items can be added both directly from the document by clicking the Add Tax button or created on the Item Management page and then added from the Catalog to the document.
Please note that to see the Add Tax button in the documents, your company must have deactivated the Tax functionality in the Configuration → Basic Settings → Document Setup → General Settings → Taxes.
A full description of the main operational features can be found in the Tax Items Type article.
Better Data Synchronization Between Precoro and the Supplier Portal
The data in both systems will be updated in real time, keeping you and your Portal Suppliers up to date!
Active Portal Suppliers
Any changes an active Portal Supplier makes on the portal side will be instantly synced with the Supplier Profile in Precoro.
However, different rules apply for specific fields like Currency, Email, and Phone:
- Currency: This field can only be updated within the Supplier Profile in Precoro and will be synchronized with the Portal, not the other way around.
- Email/Phone: If a Supplier changes them in the Portal, these updates will be synchronized with the Precoro Supplier Profile. However, if new emails or phone numbers are added or changed within Precoro, these updates will not be sent to the Portal.
Deactivated Portal Suppliers
If you have a deactivated Portal Supplier, then:
- Changes can be made directly in the Supplier Profile in Precoro for all the fields and upon reactivating that Supplier in the Portal, any adjustments made in Precoro while deactivated will be synchronized with the Portal.
New Custom Open PO Report
We keep improving the newly released Open PO report and are excited to present you with the same custom report allowing you to tailor the field display as needed.
Please take a look at the guide on How to Create a Custom Open PO Report.
We have added a few new columns you can display in the General Data section: Total Received/Waiting, Document/Company Currency, Total Received Not Invoiced, Document/Company Currency, and Paid/Prepaid/To Pay, Document/Company Currency.
As well as in the Item Data section: Item Net/Gross Total, Item Currency, Item Net/Gross Total Invoiced, Item/Company Currency, Item Net/Gross Total Uninvoiced, Item/Company Currency, Item Total Received/Waiting, Item/Company Currency, Item Total Received Not Invoiced, Item/Company Currency, and Can be received.
Here is an example of a new Custom Open Purchase Order report creation:
User Interface Redesign Updates
More Secure API Key Generation
We have improved the API Key generation process and now it will be available to view and copy only once — at the moment of generation. After that, you must save the key and store it in a safe place, as you will not be able to view it again in Precoro. Also, please save your existing API Keys if you have not done this already.
We are constantly enhancing the security of your data, ensuring that API keys are not stored or retrievable in the system, reducing the risk of unauthorized access.
Improved the Supplier Management Page
We have introduced some exciting changes to the Supplier Management page, and here are a few of them:
- Added the Tolerance Limit column to the list page display and Tolerance Limit Condition/Type options in the filters.
- Updated and improved the search logic parameters.
- A new table view with a clear column-separating design and the ability to sort columns.
- Moved the Action buttons from the right side to the top bar.
Integration Improvements
Expanded Integration to Disconnect and Remove Options for QuickBooks and Xero
We are improving the process of integration turn-off by adding the following options:
- Remove Integration — your settings and field synchronization will be saved, allowing you to reactivate it anytime.
- Disconnect Integration — all data will be unsynced, and you will be able to set up a new integration from scratch.
To turn off the integration, go to the Configuration page, press the Disconnect button, then proceed to select the option that suits your process the best:
Home Depot PunchOut: Start Procurement with PO
You can enjoy all the Home Depot integration advantages even if your process does not include working with the PR module, as we have implemented the ability to use PunchOuts starting with the Purchase Orders as well!
When setting up the integration on the Home Depot Configuration page, you will see the Start Purchase Process From field, where you can select whether to start PunchOut with a Purchase Order or Requisition document.
You can always return and change your document selection in the Start Purchase Process From field.
The procurement flow, starting with the Purchase Order, will look like this:
Please see the detailed guide on How to Create Purchase Orders Without PRs From Home Depot.
We have added a precaution that will prevent deactivation of the Supplier that is set as the default in the existing integration. When trying to turn off that Supplier you will see the corresponding informational message.
To proceed with the deactivation, you should first replace the current Supplier in the settings.
Easy Filtering for Items Integrated with NetSuite, Xero, QuickBooks
You can easily find the integrated items with the help of filters on the:
- Item Management page — where you can see the Integrated filter and select from the Yes and No options.
- Document page — where you can see the Integrated filter in the Catalog when selecting which items to add.