Latest Updates: app.precoro.com on July 4, app.precoro.us on July 22.

TABLE OF CONTENTS

• Improved Supplier Approval by Adding the Supplier Custom Fields Dependency

• Automatic Closing of Overdue Documents

• Tolerance Limit Matching Will Activate for the Amount Rather than Quantity

• Preventing Taking User Access If It Is the Last Approver Option

• Expanded the Settings for the Show Budget Amount

• Added the Ability to Save Filters and Schedule Reports for the User Reports

• Integration Updates

  • • Set Up Amazon and Staples PunchOut Catalogs

    • Better Notification Process for the Xero Integration Disconnect

    • Displaying Logs for Xero Integrated Suppliers

  • OCR Improvements

    • Location Auto Fill Out

    • Improved the Document Auto Creation Process: Matching Rules Update

    • New Design For Credit Note From OCR

    • Simpler Credit Note Creation Process

    • Updated Filter Order

    • Ability to Delete Unmapped Items

Improved Supplier Approval by Adding the Supplier Custom Fields Dependency

With the improved Supplier Approval Workflow, you can now add a dependency for the Supplier Custom Fields (SCF). Here is how the process works:

1. Go to Supplier Custom Fields and activate the Approval Workflow checkbox. In that case, this SCF will be added and available for the approver settings in the workflow. The type of the SCF must be a Drop-down list:

2. Open the Supplier Approval Workflow and grant users access to these fields. You can edit the current apporver’s rights or add new ones, building a new workflow.

3. Now, when adding new Suppliers, they must undergo the Supplier Approval Workflow you have set. Please see the video below to learn more about its work.

Please note, as a Drop-down list type of field allows option multi-select, approval will be triggered in the following manner:

• If one option were selected — users who have access to it will listed as approvers.
• If several options were selected, users who have access to all of them will be listed as approvers.
• If there were selected options to which users do not have access, the workflow would not work. 

Automatic Closing of Overdue Documents

We have added a new Closed status to the Precoro documents. By activating this new setting, you can conveniently automate the closing of overdue documents. This functionality will affect documents from the year before last and older.

You can find the new feature in the Configurations → Basic Settings → Documents Setup → General Settings → Automatic closing of overdue documents.

New functionality overview:

• With it activated, documents with the following statuses will be affected:
  

• You are able to Close old documents, bypassing the current document completion rules:
  • No need to redact the unused quantity/amount.
  • No need for the received to be equal to the invoiced.
  • No need to reject old, overdue, and pending documents. It will be done automatically.
• The documents’ Delivery/Due Date fields will determine the overdue parameter.
  
• Only documents from the year before last and older will be affected.

For example, now the year is 2024, and the documents from 12/31/2022 and older will obtain the Closed status.

• Documents obtaining the Closed status will not affect the documents in integrations — they will not be deleted in the integrations.
• Closed status documents will be included and listed in the reports.
• The Closed documents will not be included in the infocards and pages for creating related documents.
• Use reports and filters to track the Closed status documents.

Tolerance Limit Matching Will Activate for the Amount Rather than Quantity

We are unifying the working logic for the Tolerance Limit functionality, and now the Matching process will be triggered by the amount deviation between the Purchase Order you created and sent to the Supplier and the Invoice/Receipt to your PO created by the Supplier.

Here is an example of the Receipt-to-PO Matching process when an item quantity was increased so the amount exceeds the total sum in the related PO:

Preventing Taking User Access If It Is the Last Approver Option

We have optimized the system notification process by adding the following informational notice:

You will see the notice when trying to edit user rights. Subsequently, this action would remove the last available option for the approver. 

You should first review the current settings and provide the approver with new accesses that will not be affected by the changes. After editing the approver, you can return to complete this user update.

Expanded the Settings for the Show Budget Amount

We have added the Purchase Requisition and Expense issuers to the Show Budget Amount setting. With it activated, all users in PR/PO/Invoice/Expense will see the available budget amount. If deactivated, only approvers and budget holders will see the available amount.

Added the Ability to Save Filters and Schedule Reports for the User Reports 

In the system’s Users Report by Current Company and Account, you can now save the configured filters and schedule reports.

Integration Updates

Set Up Amazon and Staples PunchOut Catalogs

We are thrilled to present before you an opportunity to integrate and use the Amazon and Staples punchout catalogs!

A PunchOut Catalog is an online B2B E-commerce site that you can access from the Precoro 

procurement system.

Setting up the punchout integration between the Precoro system and the Supplier's Catalog will make your purchasing process more effortless. Once this connection is achieved, your company will be able to access the approved Supplier's E-commerce websites by logging into the Precoro procurement system.

Better Notification Process for the Xero Integration Disconnect

We have added a new letter to the Email Preferences — Notification about disconnected Xero integration. If activated, users with Configuration roles in Precoro will receive the email notifying them of the possible issues:

• Xero subscription has been transferred to another user.

• Xero subscription has been canceled.

• Xero subscription expired.

• Your Xero admin has been removed from the Xero organization.

And prompting the administrators to take action and establish the integration. In the meantime, your company’s documents, suppliers, items, and tracking categories will not be created or updated until the integration has been established again.

Displaying Logs for Xero Integrated Suppliers

We have added the ability to view the Xero integrated Supplier update log. It will help you stay up-to-date and manage your Supplier more efficiently with the helpful information from the logs. The logs will be displayed on the Supplier Management page in the Supplier profiles containing useful information:

OCR Improvements

We have prepared the following updates for you in regards to the OCR functionality:

Location Auto Fill Out

We continue automating the AP Inbox work. Now, we will process addresses from the Ship to Address fields in Invoices and link them to Location fields in Precoro. That is, the document Location will now be filled out based on the recognized address from the OCR and your Location selection in the document. Precoro will remember the choice, and the next time an Invoice with an identical address comes, the system will automatically fill out the Location.

How this process works:

1. After sending the document for recognition, Precoro will receive data from the Ship to Address field.

2.  You proceed to create a new document. It can be a Standard Invoice, Invoice from PO, or Credit Note, and select the Location for the document manually (for the first time).

3. Precoro will remember your choice, and the next time an Invoice with an identical address comes, the system will automatically fill out the Location.

Please note the following:

• If you have changed a Location, the system will overwrite the selection for the subsequent documents.
• If the Ship to Address field has no corresponding value recorded in Precoro, the Location will be displayed blank.

Improved the Document Auto Creation Process: Matching Rules Update

We have improved the conditions for document auto-creation in AP Inbox. Previously, there was a mandatory check to ensure the items were matched for automatic Invoice from PO creation. Now, we have removed this additional check for better auto-creation results.

If needed, you can still enable the corresponding selective matching check — Match Invoice Line Name/Description to Order:

New Design For Credit Note From OCR

We have been gradually improving the design and outlay of the document creation pages with OCR, and today, we are thrilled to announce the enhancement of the Credit Note creation page.

Simpler Credit Note Creation Process

You can add Credit Notes to the Invoice with OCR without activating the Enter Invoice as one-line functionality. The document will be entered as one-line automatically.

Updated Filter Order

We have updated the filter order in the Invoice from the PO and Credit Note creation process and moved the Supplier and Creation Date fields in the fast filters panel to be the first ones you see:

Ability to Delete Unmapped Items

We have added the ability to remove the unmapped items when creating an Invoice from PO in AP Inbox during the document creation stage. So you will get the Invoice Draft with only the actual items you need.