How to Use Filters in Precoro

TABLE OF CONTENTS

• How to Apply Filters
• How to Set Default Filters
• How to Save Filters
• How to Reset Filters
• How to Edit and Delete Saved Filters
• Multi-Select Filters

  • Multi-Select the Suppliers

  • Filter Items by Several Categories

• Filter the Documents by Items or Documents Custom Fields

• Filter Documents by Numbers with Even Partial Matches

• Approval Date Filter for Invoices Ready for Payment

To expedite and optimize searches in Precoro, you can utilize filters. 

There are two types of filters in Precoro:

• The Advanced, allows you to set various conditions for all the available fields. This filter can be opened by clicking the Filters button:

• The Fast, allows you to promptly apply filters on the document management page without having to open additional settings. 

How to Apply Filters

On the necessary documents page, press the Filters button to access the advanced or enter the data into the fast filters and select the required parameters.

When using Advanced filters, at the bottom of the pop-up these actions are available:

• Filter results — applies the selected filtering parameters.
• Save current filter — allows saving the selected filtering instantly.
• Reset all filters — resets the selected filtering parameters.

After the filtering, you can use the instant Save and Reset options on the top panel:

• Save Filter — allows you to instantly save the filtered results without going to another page.

• Reset all — resets both the search query and selected filtering parameters.

To apply the filter, select the needed parameters and press Enter on the keyboard or press the Filter results button at the bottom of the filtering page.

How to Set Default Filters

You can set the default filter on all the document management pages with filters. This will allow you to refresh the page or work on other pages, and when you return, the set default filter will still be running.

You can click Apply filter for another filter, and it will be applied, but after refreshing the page or switching to other pages, the default filter will be re-applied until you click the Reset Filters button.

You can set the default filter by choosing the necessary options and clicking the Save Filter button.

See how you can apply the default filter using fast options:


And how to set the default filter using advanced options:

How to Save Filters

To accelerate the working process, you can save and use the filtering parameters whenever needed.

You can save filters by employing the following options:

• Immediately in the pop-up, click the Save current filter button.

• On the top panel of the filtered results, click the Save Filter button.

You can find all Saved filters in the corresponding tab in Advanced Filters:

How to Reset Filters

You can reset filters by employing the following options:

• Immediately in the pop-up, click the Reset all filters button to clear the previously selected filtering parameters.
• On the top panel of the filtered results, click the Reset all button to reset both the search query and selected filtering parameters.

How to Edit and Delete Saved Filters

To Edit the saved filter:

1. Open the Saved Filters tab and select the filter that needs to be altered.

2. Press the corresponding Edit button.

3. Input changes and save the new filter.

 

To permanently Delete the saved filter:

1. Open the Saved Filters tab and select the filter that needs to be deleted.

2. Press the corresponding Delete button.

Multi-Select Filters

Multi-Select the Suppliers

Add as many Suppliers as you need into the filter to get the information promptly.

To utilize the multi-select function in the Supplier field, tick the necessary Suppliers to add them into filtration:

This function is available for use on the following pages:

• The general filter on the pages of Purchase Order, Invoice, Request for Proposals, Receipt, and Create Receipt documents.
• The Add Item page in the Purchase Requisition, Request for Proposals, Warehouse Request, and Inventory Consumption documents.
• The default visual charts on Purchase Orders and Invoice documents.
• The default reports on Purchase Order Export by Items and Documents, Invoice Export by Items, and Credit Note Export by Items.
• The custom reports on Purchase Order, Invoice, Request for Proposals, Receipt, Credit Note, and Payment.

Filter the Documents by Items or Documents Custom Fields

You can filter the documents by the Items or Documents Custom Fields. To do that, follow the steps below:

1. Make sure you have activated the necessary Items Custom Fields or Documents Custom Fields.

2. On the document management page, open the advanced filters and select the needed information in the previously activated Custom Fields options.

You can also use the fast filters panel above the document’s list to get quick results without having to open the advanced ones.

You can quickly identify inactive Items and Documents Custom Fields by their statuses. Also, the deactivated options will always be displayed at the bottom of the filter.

Filter Documents by Numbers with Even Partial Matches

You can use filters that recognize even partial matches of the requested Number fields.

Use merged Document # and Custom # filters in the following list of documents: Warehouse Requests, Purchase Requisitions, Requests for Proposals, Purchase Orders, Receipts, and Invoices.

The merged filter can be found in the advanced set of filters, for example, on the Purchase Requisitions management page:

You can also use the Supplier Receipt # and Supplier Invoice # fields in the fast filters on the corresponding document pages to optimize your search process. For example, when entering a number in the Search field on the Receipt page, you will get the following result. 

The result on the Invoice page will be displayed in the same way.

You can also search multiple documents by their full number using the comma sign ',' as a divider. This search process works for Document and Custom # fields in the Warehouse Requests, Purchase Requisitions, Requests for Proposals, Purchase Orders, Invoices, Payments, Receipts, and Expenses.

Approval Date Filter for Invoices Ready for Payment

Use an Approval Date Filter that shows the final approval date (when the latest approver made a last document confirmation).

Using this filter, you can quickly obtain information on current Approved Invoices ready for payment. Filtering results will not contain documents on re-approval and with In Revision statuses.

The filter can be found:

• In Custom Reports with the Invoice document type.

• In preset Invoice Export by Items report.

• In filters on the Create Payment page.

• In filters on the Invoice management page.