How to Set the Deducted Sum for a Budget in Net or Gross Total or Using Custom Formula

Gross Total is the default setting in the total deducted sum. 

You can change the deducted sum to Net Total or your custom formula for each budget separately and change the default deducted sum in Basic Settings


How to Configure the Deducted Sum when Creating a Budget

Choose the appropriate Deducted Sum option when creating a Budget: 

How to Edit the Deducted Sum

On the Budgets list page, press the Update Budget button and choose the Deducted Sum option you need. 

Please note that your budget usage will be recalculated by changing the amount deducted directly from the budget.

The amount Used and the Reserved Sum will be greater if you change from Net Total to Gross Total, and less if you switch from Gross Total to Net Total.

How to Set the Default Deducted Sum in a Budget

Go to Basic Settings →  Budgets and choose the necessary Deducted Sum option.

The Sum deducted from the Budget must correspond to the Gross Total or the Net Total settings.

Please note: Any changes in the amount deducted from the default budget will only impact new budgets created after the changes made in Settings.

How to Set Up Your Custom Formula for the Deducted Sum

You can set up a tax percentage you want to be calculated in the deducted sum in the custom formula.

How to Set Up the Deducted Sum for the Totals You See in the Document Lists

The budget calculation setting must correspond to the Gross Total or the Net Total settings.

Please note: Net Total is an amount without any taxes, while Gross Total is a sum with any deductions.


  • Your budget is calculated in Gross Total.
  • It would also be better to see the Gross Total in the document lists.

When you switch to Net Total or Gross Total, you will see it:

  • Within the lists of documents;
  • Approval thresholds;
  • Minimum order total.