--- title: How to Delete a User From an Approval Workflow description: An Approval Workflow is a logical set of activities to streamline tasks or data in an organization. It pauses the process until a specified individual approves the data. You can find more information --- [Skip to content](https://help.precoro.com/how-to-delete-a-user-from-the-approval-workflow#main-content) [Contact us](https://help.precoro.com/kb-tickets/new?hsLang=en) [Customer portal](https://help.precoro.com/tickets-view?hsLang=en) [![Property 1=Default](https://help.precoro.com/hubfs/Property%201=Default.svg)](https://app.precoro.com/login) Open main navigation Close main navigation - [Contact us](https://help.precoro.com/kb-tickets/new) - [Customer portal](https://help.precoro.com/tickets-view) - [Contact Us](https://share.hsforms.com/1-5JilMA_Qv6AOSVjFtNhDg14slf) [Contact Us](https://share.hsforms.com/1-5JilMA_Qv6AOSVjFtNhDg14slf) Hi there! How can we help you today? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://help.precoro.com/?hsLang=en) 2. [Precoro Setup](https://help.precoro.com/precoro-setup?hsLang=en) 3. [Approval Workflow](https://help.precoro.com/precoro-setup?hsLang=en#approval-workflow) # How to Delete a User From an Approval Workflow ## Learn how to delete users from the approval workflow. TABLE OF CONTENTS - [How to Delete a User from the Approval Page](https://help.precoro.com/how-to-delete-a-user-from-the-approval-workflow#delete-drom-Approval-Page) - [Step 1: Open the Approval Workflow](https://help.precoro.com/how-to-delete-a-user-from-the-approval-workflow#step-1) - [Step 2: Delete the Approver](https://help.precoro.com/how-to-delete-a-user-from-the-approval-workflow#step-2) - [How to Delete a User by Deactivating from User Management](https://help.precoro.com/how-to-delete-a-user-from-the-approval-workflow#Delete-from-User-Management) ### How to Delete a User from the Approval Page 💡 **Please note:** If another user needs to take over the step, replace the approver instead of deleting them. You don't need to rebuild the step, see how to do it in [How to Replace an Existing Approver](https://help.precoro.com/how-to-update-the-existing-approval-workflow?hsLang=en#replace). To delete a user from the approval workflow, follow these steps: #### Step 1: Open the Approval Workflow 1. Go to **Configuration → Approval Workflow**. 2. Select the workflow for the document type you need, for example, purchase orders. [![approval-workflow-page](https://help.precoro.com/hs-fs/hubfs/approval-workflow-page.jpg?width=670&height=278&name=approval-workflow-page.jpg)](https://help.precoro.com/hubfs/approval-workflow-page.jpg?hsLang=en) #### Step 2: Delete the Approver 1. Find the step and the approver card you want to remove. Use **Show Filters** to find the user faster in a large workflow. ![approval-workflow-filters](https://help.precoro.com/hs-fs/hubfs/approval-workflow-filters.gif?width=670&height=363&name=approval-workflow-filters.gif) 2. Click the red delete icon on the right side of the approver card. 3. Click **Delete** to confirm. You can successfully remove the Approver with no current pending documents without adding the substitute. ![delete-approver](https://help.precoro.com/hs-fs/hubfs/delete-approver.gif?width=670&height=364&name=delete-approver.gif) You can delete an approver even if documents are waiting for their approval. Before you confirm, the dialog shows how many **Pending** documents only this approver can process. Click **view the list** to see them. After you delete the approver, Precoro recalculates the approval route of each pending document: - If other approvers on the step have access to the document, they approve it as usual. - If the deleted user was the only approver for the document on that step, Precoro skips the step and moves the document to the next one. - If that step was the document's last one, the document gets **Approved** status automatically. 💡 **Please note:** When you have taken the rights and access from the **last Approver**, the document will automatically gain **Approved** Status. ### How to Delete a User by Deactivating from User Management If the user is leaving the company, deactivate them on the **User Management** page instead of deleting them step by step. Precoro removes them from every approval workflow automatically and lets you choose who takes over each of their approval steps. [![approval-workflow-delete-user (1)](https://help.precoro.com/hs-fs/hubfs/approval-workflow-delete-user%20(1).jpg?width=670&height=364&name=approval-workflow-delete-user%20(1).jpg)](https://help.precoro.com/hubfs/approval-workflow-delete-user%20(1).jpg?hsLang=en) See [How to Deactivate a User in Precoro](https://help.precoro.com/how-to-delete-/-disable-a-user-in-precoro?hsLang=en) for the full steps, and [What Happens to Approval Steps](https://help.precoro.com/how-to-delete-/-disable-a-user-in-precoro?hsLang=en#approval-steps) to learn how Precoro handles their pending documents.   💡 To take a user off approvals without deactivating them, remove their **Approve** role. 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