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      How to Approve/Reject Invoices

      TABLE OF CONTENTS 

      How to Approve/Reject Invoices from a Preview Mode (Incl. Mass Approval Option)


      1. Go to your Dashboard / Invoices screen in Precoro and filter results by the Approve indicator.

      2. You can Review details, Approve, or Reject an Invoice without opening it. To do this, click the corresponding button from the Action field.

      3. You can approve/reject all or several pending documents in bulk by ticking the boxes on the left and pressing the Approve/Reject Selected button. If you have selected the Reject Selected option you will see a confirmation window where you must leave a comment with a reason for rejection. To proceed, click Yes.

      4. That is it. You will see the system progress and a flash with the number of successfully approved/rejected documents.

      If any selected documents fail to be approved/rejected, they will not be counted as successfully processed in the flash and will remain in the Pending status. They will have to be processed manually one by one, having fulfilled the validation conditions (for example, filling in required fields or canceling dependent documents, etc.).

      Additionally, you will see the necessary actions listed in the document itself, when you hover over the Approve/Reject button.

      How to Approve/Reject Invoices from a Specific Invoice Page


      To go to a specific Invoice page, select this Invoice on the Preview. Here you can:

      • Review details and download available attachments
      • Attach additional documents
      • Edit the Invoice (the overall document and its items in particular)
      • Send Invoice for initiator’s revision to make some changes
      • Approve/Reject Invoice. 

      Also, you can add some extra notes to the document by clicking on Add Note. Notes are shown in the PDF or XLSX versions of the document and usually stand for additional Invoice details. To communicate with your team internally, use the Add Comment field. Use “@” to send your comment to the right user or add new followers to your Invoice.

      How to Approve/Reject Invoices in Received Email


      Whenever an Invoice is waiting for your approval, you will also receive an email notification with a PDF/XLSX Invoice attached at the bottom of the email. You can either Approve or Reject the document directly from your email or follow the “Open the document” link to get straight on the relevant page in Precoro. 



       

      Approve or Reject the Invoice when you are ready. 

      Please note: Rejected Invoice cannot be restored. The Reject action implies that it is forbidden to proceed.


      You can disable email notifications on Invoices that need your approval in the Email Preferences.

      The date of an Invoice's final approval appears at the top of the screen as Approval Date.


      How to Approve/Reject Invoices with Existing Supplier Approval Workflow

      If you have a set Supplier Workflow in your company, please note that Invoices will not be available for Confirmation if the Supplier is still Pending or has been Rejected. Documents can only be confirmed for Approved Suppliers.

      Please learn more about working with Supplier Approval functionality here.

      How to Exclude Invoice from PO from Approval


      You can activate the needed option in the Basic Settings → Approval tab:

      • Exclude Invoice from PO from Approval

      Please learn more about setting up and using those options in this article.