NetSuite integration
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      NetSuite Chart of Accounts Integration

      This article will help you to understand how the integration of the Chart of Accounts works.

      TABLE OF CONTENTS

      How to Import Chart of Accounts from NetSuite


      You can find the list of your Chart of Accounts in Lists —> Accounting —> Accounts.




      Note: In Precoro, you can import Accounts only as Items Custom Field (you can select accounts on the items’ level).


      To import Accounts from your NetSuite account to your company in Precoro, follow these steps:

      1. Make sure that your Accounts are associated with the integrated Subsidiary.
      2. Go to your NetSuite integration page and click the Import Chart of Accounts button.
      3. Select the Accounts to import or click Select All (if you need to integrate all of them).
      4. Click the Import button.
      5. Congratulations, the Accounts list has been imported.

      Please note: Only Accounts associated with the integrated Subsidiary will be imported to Precoro.

      Chart of Accounts Types That Can Be Integrated with Precoro


      By default, only the following Accounts types are supported by Precoro:

      • Expenses
      • Other Expenses.

      What to do if you need to integrate Accounts that have other types

      • Make sure that the Expand Account List setting is enabled in your NetSuite account. To check this, go to Setup —> Accounting —> Accounting Preferences —> Accounting Preferences —> General tab.



      • If this setting is enabled, please contact your Customer Success Manager.

      Note: Integrating other account types can take some time — check this with your manager.

      What settings will be applied to the imported list of Accounts


      After your Chart of Accounts list is successfully imported, the following settings will be applied to this Items Custom Field:


      Basic Settings:

      • Required to select in items.

      Available to select in:

      • All modules enabled in your company in Precoro.

      Integrated Fields and Their Synchronization Method


      Account information from NetSuite, which Precoro currently syncs


      Please note: The Accounts integration uses the *one-way synchronization method.


      # Account Field in NetSuite Account Field in Precoro Notes
      1 Name Name  
      2 Number Code The “Use Account Numbers” feature must be enabled in your NetSuite account

      *one-way synchronization — changes made in Precoro will not be displayed in NetSuite. Changes made in NetSuite will be displayed in Precoro after the data update.

      *two-way synchronization — changes made in Precoro affect the integrated data in NetSuite. Changes made in NetSuite will be displayed in Precoro after the data update.


      Character Limits for Accounts Fields in NetSuite

      In NetSuite, you cannot enter more symbols than allowed by the system. Here are the character limits:

      • Name = 60 symbols
      • Account number = 60 symbols.

      Other Chart of Accounts Integration Features


      1. What if an Account has several subsidiaries?

      If one of those subsidiaries is integrated with Precoro, the Account can be integrated.


      2. Adding a new Account (optional) 
      • In Precoro — you cannot edit the integrated Items Custom Field.
      • In NetSuite — click on the Import Chart of Accounts button on the Integration page in Precoro to sync the new Account.
      3. Removing an Account
      • In Precoro — the Account will remain active in NetSuite. If you want to deactivate it in NetSuite, do this manually by clicking the Edit button.
      • In NetSuite — click on the Update Chart of Accounts button on the Integration page in Precoro to sync the inactive status of the Account.
      4. Deactivating an Account 
      • In Precoro — the Account will remain active in NetSuite. If you want to deactivate it in NetSuite, do this manually by clicking the Edit button.
      • In NetSuite — click on the Update Chart of Accounts button on the Integration page in Precoro to sync the inactive status of the Account.
      5. Changing the Items Custom Field name
      • In Precoro — the Account list name will not be changed in NetSuite.
      • In NetSuite — the Account list name will not be changed in Precoro.
      6. Auto-updating integrated Accounts in Precoro


      Integrated accounts in Precoro can be automatically updated weekly on Mondays. Thanks to this feature, all Accounts you import from NetSuite to Precoro are automatically updated based on the changes you make in NetSuite. 

      Please contact your Client Success Manager so we can assist you in this matter.