--- title: Re-Approval Process in Precoro Documents description: This article will help you determine editing what fields will trigger the document re-approval process. Re-Approval Triggering The re-approval process can be activated when a user takes a document in --- [Skip to content](https://help.precoro.com/how-does-re-approval-process-activation-work-in-documents#main-content) [Contact us](https://help.precoro.com/kb-tickets/new?hsLang=en) [Customer portal](https://help.precoro.com/tickets-view?hsLang=en) [![Property 1=Default](https://help.precoro.com/hubfs/Property%201=Default.svg)](https://app.precoro.com/login) Open main navigation Close main navigation - [Contact us](https://help.precoro.com/kb-tickets/new) - [Customer portal](https://help.precoro.com/tickets-view) - [Contact Us](https://share.hsforms.com/1-5JilMA_Qv6AOSVjFtNhDg14slf) [Contact Us](https://share.hsforms.com/1-5JilMA_Qv6AOSVjFtNhDg14slf) Hi there! 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[Working with documents](https://help.precoro.com/how-to-use-precoro?hsLang=en#working-with-documents) # Re-Approval Process in Precoro Documents ## Learn how to determine what fields will trigger the re-approval process in Precoro. #### TABLE OF CONTENTS - [Re-Approval Triggering](https://help.precoro.com/how-does-re-approval-process-activation-work-in-documents#Re-Approval-Triggering) - [Activating the Tolerance Limit Threshold](https://help.precoro.com/how-does-re-approval-process-activation-work-in-documents#Activating) - [Triggering the Re-Approval Process in Items](https://help.precoro.com/how-does-re-approval-process-activation-work-in-documents#Triggering) - [Triggering the Re-Approval Process in Budget-Related Fields](https://help.precoro.com/how-does-re-approval-process-activation-work-in-documents#Triggering-2) - [Triggering the Re-Approval Process in Main Document Fields](https://help.precoro.com/how-does-re-approval-process-activation-work-in-documents#Triggering-3) - [Triggering the Re-Approval Process in the Fields Specific to Certain Documents](https://help.precoro.com/how-does-re-approval-process-activation-work-in-documents#Triggering-4) The re-approval process can be activated when a user takes a document in revision or editing mode and inputs significant changes, thus triggering the return of the document to the responsible person for approval once again. ### Re-Approval Triggering The re-approval process will get triggered in the following cases: - The document Total has been increased and surpasses the Tolerance Limit. - Supplier change. - Important field changes that impact the approval flow (i.e., Locations, required custom document fields). - Changes in Items Custom Fields if subsequently a Budget or Budget line will get altered. - Enabling Split Costs. More information on triggering the re-approval in individual fields you can find in this article below. ### Activating the Tolerance Limit Threshold [**Tolerance Limits**](https://precoro-com-ua-1903299.hs-sites.com/knowledge/tolerance-limits?hsLang=en) is a feature that helps you set the total document sum limits under which a re-approval will not be triggered after a document revision. Setting the Tolerance Limit feature will have direct effects on triggering the re-approval in the documents.  ### Triggering the Re-Approval Process in Items | **Edited** **Field** | **Editing Conditions** | **Re-Approval Triggering** | | --- | --- | --- | | Item Price | Increasing price | If the document’s Total amount remains within the set Tolerance Limit, the re-approval will not be activated. If the document’s Total amount exceeds the set Tolerance Limit, the re-approval will be activated. | | Decreasing price | The re-approval will not be activated. | | | The price remains the same | | | | Item Quantity | Increasing quantity | If the document’s Total amount remains within the set Tolerance Limit, the re-approval will not be activated. If the document’s Total amount exceeds the set Tolerance Limit, the re-approval will be activated. | | Decreasing quantity | The re-approval will not be activated. | | | The quantity remains the same | | | | Item Name | Any changes | The re-approval will not be activated. | | Item SKU | Any changes | The re-approval will not be activated. | | Item Description | Any changes | The re-approval will not be activated. | | Adding New Item | Adding new Item line | If the document’s Total amount remains within the set Tolerance Limit, the re-approval will not be activated. If the document’s Total amount exceeds the set Tolerance Limit, the re-approval will be activated. | | Removing the Item | Removing the Item from the document | The re-approval will not be activated. | ### Triggering the Re-Approval Process in Budget-Related Fields | **Edited** **Field** | **Editing Conditions** | **Re-Approval Triggering** | | --- | --- | --- | | Budget | Any changes | The re-approval will be activated. | | Exchange Rates | Any changes | If the document’s Total amount remains within the set Tolerance Limit, the re-approval will not be activated. If the document’s Total amount exceeds the set Tolerance Limit, the re-approval will be activated. | | Taxes (in case the Tolerance Limit is calculated based on Net Total) | Any changes | The re-approval will not be activated (as the Net Total sum in the document will not be changed). | | Taxes (in case the Tolerance Limit is calculated based on Gross Total) | Adding new Tax | If the document’s Total amount remains within the set Tolerance Limit, the re-approval will not be activated. If the document’s Total amount exceeds the set Tolerance Limit, the re-approval will be activated. | | Removing the Tax from the document | The re-approval will not be activated. | | | Changing the Tax to another one but with the same rate | | |   ### Triggering the Re-Approval Process in Main Document Fields | **Edited** **Field** | **Editing Conditions** | **Re-Approval Triggering** | | --- | --- | --- | | Date | If the changes were made in editing mode | The re-approval will not be activated. | | If the changes were made in the revision | | | | Location | If changes affect the set Approval Workflow | If the Location change affects the set Approval Workflow then the re-approval will get triggered. If the Location change does not affect your Approval Workflow the re-approval will not be triggered. | | Initiator | If the changes were made in editing mode | The re-approval will not be activated. | | If the changes were made in the revision | | | | Supplier | Any changes | The re-approval will be activated. | | Items Custom Fields | If the Budget or the budget lines were not changed | The re-approval will not be activated. | | If the Items Custom Fields are not involved with the Budget | | | | If the Budget in the document was changed | The re-approval will be activated. | | | Any changes in the date or text types of the Items Custom Fields | The re-approval will not be activated. | | | Documents Custom Fields | Unrequired Documents Custom Fields | The re-approval will not be activated. | | Required Documents Custom Fields (changed in revision) | If the changes did not affect the Approval Workflow then the re-approval will not be activated. But if the Approval Workflow was affected then the re-approval will be triggered. | | | Documents Custom Fields involved in the approval process (changed in revision) | If the change doesn't affect the Approval Workflow steps already applied to the document, the re-approval won't be activated. | | | Legal Entity | Any changes | The re-approval will not be activated. | | Terms & Conditions | Any changes | The re-approval will not be activated. | | Contract | Any changes | The re-approval will not be activated. | | Notes | Any changes | The re-approval will not be activated. | **💡 Please note:** Any changes applied to **attachments** will not activate the re-approval process. ### Triggering the Re-Approval Process in the Fields Specific to Certain Documents | **Document** | **Edited** **Field** | **Editing Conditions** | **Re-Approval Triggering** | | --- | --- | --- | --- | | Receipt | Post to Warehouse | Any changes | The re-approval will not be activated. | | Supplier Receipt # | Any changes | | | | Invoice | Issue Date | Any changes | The re-approval will not be activated. | | Supplier Invoice # | Any changes | | | | Expense | Expense # | Any changes | The re-approval will not be activated. |   - 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