A legal entity is any company or organization with legal rights and responsibilities, including tax liability. A legal entity can enter into contracts (e.g., as a vendor or a supplier) and assumes legal liability risk in business.
It is possible to have one or several legal entities. Precoro allows you to manage the legal entity you wish to make an order or any expenditure and then analyze the recorded data accordingly.
Please note, your legal entities utilize one currency and have the same processes and approval flows to manage and track purchases.
TABLE OF CONTENTS
1. How to set and create a Legal Entity?
To create a Legal Entity, follow these steps:
2. Go back to the Configuration page and open the Legal Entities section.
3. Click the Add Legal Entity button.
4. Enter the entity's name (the field is obligatory) and all the relevant information.
On the right side, there are check-boxes Show in POs/Invoices. Mark the fields as active that should be displayed on the PO/Invoice PDF file, and uncheck the fields that shouldn't be displayed → Update once done.
If you need to disable the legal entity, switch the enabled button to OFF and hit Update.
You can find the disabled legal entity using the filter Active → No.
2. How to use Legal Entities in Purchase Orders?
When you create the Purchase Order, you can select the Legal Entity you want to order the items for:
When you open the PDF version of the PO, you can find your Legal Entity's detailed info in the Bill to section. This information will be visible to your suppliers when they receive your purchase order and can also be used for invoicing.
You can also filter your POs and Invoices by Legal Entities using the furchase Order/Invoice module. filters
The information on the Legal Entity is exported in the Reports so that you can have the analytics on this field.