At the integration setup stage, you can decide which documents to send to QuickBooks: Purchase Orders or Invoice.


How to Import Invoices to QuickBooks:

Invoices are sent automatically after approval.

Please note: Invoice # (or Invoice custom number) is not displayed in QuickBooks rather the Supplier Unique Code is displayed.

What if you revise or edit an Invoice? 

When the document is in the In Revision stage you can delete, add, edit items, change the Document cost center and the changes will appear in QuickBooks.

If you just edit an Invoice Order without revision the changes will not appear in QuickBooks.

*note, if you edit an Invoice in QuickBooks the changes will not import it the Precoro.

What if you need to cancel an Invoice?

You can cancel a document in Precoro and it will be removed from QuickBooks.


What if you edit or delete Invoices in QuickBooks?

Changes will not appear in Precoro.

How payments are imported to Precoro with QuickBooks: 

After payment is recorded in QuickBooks, it is imported into the Precoro account. The status of the invoice will change to paid. Payments recorded in Precoro are not imported into QuickBooks.

What type of payments method you can use:

  • Bill payments
  • Cheque
  • Credit card payment

What if you need to void or delete payment in QuickBooks?

The payment in Precoro will be canceled. You can create a new payment in QuickBooks for this Invoice. 

Note, if you canceled payment in Precoro changes will not be shown in QuickBooks.

If you do not pay the full amount of the Invoice: 

The status of the Invoice will read partly paid in Precoro.

Close the books:

If you use the "close the books" of the financial reporting period in QuickBooks, it will be impossible to send documents from Precoro in a closed period.

For example, your closing date 31.122020 in QBO, but in Precoro, you have an Invoice 30.12.2020. You can not send this Invoice to QuickBooks after 31.12.2020 because the accounting period has closed.