What you'll get with the integration:

  • reduce manual entry of Purchase Orders or Invoices in QuickBooks Online;
  • sync suppliers data in Precoro and QuickBooks Online;
  • better communication between the purchasing and accounting departments;
  • avoid errors due to manual entry.



How to integrate Precoro with QuickBooks Online:

    1. Connect your QuickBooks account


    2. Import Suppliers from QuickBooks if you have no suppliers in Precoro.


OR Press Sync Suppliers, if you already have a supplier's list in Precoro 

When syncing suppliers, Precoro will get all the matches. If there are no matches found, you can map manually. Once connected to QuickBooks, your new suppliers from Precoro will be added to QuickBooks automatically.

The list of the supplier's fields that will be updated back and forth:

  • Supplier name
  • Legal Address
  • City
  • State/Province
  • Postal Code
  • Country
  • Phone Number
  • Account Number

    3. Set up default account values and import required setting 

  • Chart of Accounts, and optional settings - Classes, Locations, Customers, and Projects.

If you don't want to import a Chart of Accounts, the default accounts will be sent to QuickBooks instead. 

Once imported, you will select these options in the Orders or Invoices, and it will be sent to QuickBooks.

You will be able to select Account references, Classes, Customers, and Projects at the item level. Departments should be chosen in the entire Order or Invoice.

Please note that you need to update your Account references, Classes, and Departments to have all of QuickBooks' new options.


After setting the integration, you will be able to import new or update the already integrated Chart of Accounts. Please note:

  • The Update button will only update integrated Accounts. So if you have some changes in, for example, Accounts names in QuickBooks, you should press the Update button to make these changes display in Precoro.
  • The Import button imports deleted and new Accounts. So if you added a new Account in QuickBooks, you should press the Import button to display it in Precoro. 

Note: deleted Accounts will be added to Precoro after importing. You can delete them manually.

You can delete integrated options that are not needed for your procurement process. Just click the 'delete' button near the option on the Edit Custom Field page.


 


    4. Optional step. Sync Products.

If you have any 'products and services' or manage inventory in QuickBooks.

You can skip this step if you do not manage inventory or do not have any QuickBooks products and services.


Synced products will send to QuickBooks as items. Other items will be sent as category details.


If you changed the product name in QuickBooks, press the Sync Products button on the integration page to display these changes in Precoro.  

  

    5. Select Integration option - Approved Purchase Orders or Approved Invoices. 

If you select Approved Invoices, you can mark 'Import Payments'.

   
6. Optional step. Set the default Tax agency and match the tax rates.

Please note that the tax rates should be equal;

* This step will be hidden if you are not using the taxes in Precoro.


Once done, your next approved Purchase Orders or Invoices will be transferred to QuickBooks automatically.

If the Order or Invoice changes due to revision, it will change in QuickBooks

When you cancel your Purchase Order or Invoice, Precoro will delete it from Quick Books.

When marked 'Import payments' - payments will be synced with QuickBooks through the integrated Invoices, and the payment statuses will update accordingly.