In order to track a purchase order (what is the status of your purchase order), please, follow next steps:

1. Go to the left-side menu and choose Purchase order

2. Choose the required purchase order.

3. After you have created a purchase order, you want to know, where is your purchase order, what is the status. So, please, look at this statuses:

Open status means, that the Purchase Order was created and you can edit it and add items there.

Pending status means, that your purchase order waits for approval by the responsible manager;


Approved status means, that your purchase order was approved by the responsible manager;

Sent status means, that your purchase order has been sent to the supplier and you can wait for the delivery;


In Revision status means that initiator or approver revised the Purchase Order to make some changes.

Pending confirmation status means - that Invoice created from the PO had some changes and you need to accept such changes in Purchase Order.


If the document type is "Pending confirmation" it means that the Invoice to this PO has some changes, so you need to approve or not approve the changes.

Items status is - "product has been changed" and where the items are shown in the document you can see the difference:



Rejected status means, that your purchase order was not approved by one of the approvers in approval flow. It will not be purchased.

Stopped status means, that the Blanket PO was stopped.


Canceled status means that initiator canceled the PO.
Partly received/received means, that you have received your purchase order or created partial receipt(not for all items);

Paid/Not Paid means, that this purchase order is paid/or not paid;

Complete status means, that your purchase order has been delivered and purchased, so no one can edit it;




4. Moreover, you can filter your purchase orders by statuses.


Also, you're able to track items status:

Here you can see the status of each item, in most cases it's the same as the status of the document.


Statuses of the items in the Purchase Order:


Approved means that document was approved, and items will be bought.

Pending means that document is opened or waiting for approval.

Rejected means that Purchase Order was rejected and items won't be bought.

Product has been changed means that the Invoice to this PO has some changes, so you need to approve or not approve the changes. (all the changes are reflected in the items information - prices/quantity/total amount)

Also, you can track invoices and receipts of this PO in the PO page.