Why it's needed?
All the companies have their procurement history with data.
The procurement data should be analyzed.
To make the right business decision companies analyzes their spendings by parameters:
- General ledger accounts
Procurement data interpreted by these parameters allows to answer on couple business questions:
- With what suppliers we work in general and what supplier's relationships take a risk
- Which categories we've spent the most
- What departments/projects takes a bigger part of a budget
- Do we under or over the budget
- What types of Expenses we have
If you want to see your procurement data in such way use the Cost centers and Document cost centers.
How to apply this information to my procurement process?
The main difference:
- the Cost centers should be assigned to the products
- the Document cost centers should be assigned to the users and documents
These are the right ways to use the Cost centers and Document cost centers.
- Do you need to know the General ledger account code while approving Purchase orders/Bills?
If yes, take your General ledger codes and add it to Precoro in the Cost centers.
It should be available in Products, Purchase orders and Bills.
- Do you need to see the General ledger codes in Bill/PO unloading, but you don't want to see it in documents?
Add it to Precoro in the Cost centers and make it available in the products.
- Do you need to see the departments or projects while approving Purchase requests/Orders/Bills?
If yes, take your list of Departments or Projects and add it to Precoro in the Document cost centers.
Then configure the access to the Document cost center for each user.
- Do you need to have a custom requisites in the Requests/Orders/Bills?
If yes, set up the text Document cost center.
How it works when available in all documents?
Each document can be edited with the document/cost center available in this documents.
The sequence of the creating documents:
- Purchase Request
- Purchase order from the Purchase request
- Bill from the Purchase order
- Receive from the Purchase order
All the values of the document cost centers will be copied from the parent document.
If you have the cost centers in products the value will be copied from the product while adding product from catalog.
But if you creating a PO from the PR, the value of the cost center will be copied from the parent document (PR).
Follow this link to read more.