TABLE OF CONTENTS
- How to Import Chart of Accounts, Classes, Customers, and Projects from QuickBooks
- How to Deactivate Chart of Accounts, Classes, Customers, and Projects in Precoro
- How to Delete the Integrated Options
Enable the Necessary Settings in QuickBooks
- Classes and Charts of Accounts
- Customers and Projects.
How to Import Chart of Accounts, Classes, Customers, and Projects from QuickBooks
These lists can be imported to Precoro as Items Custom Fields and, consequently, added to each item line in the documents.
1. On the QuickBooks integration page, scroll to Step 3: Import lists and settings. Here you will find a few buttons for each type. Click the needed button to open the list of the options available for the import.
2. Choose the necessary options by marking them.
3. Click the Import button below.
All the imported options are added to the Items Custom Fields.
You can also optimize your work with QuickBooks integration by using the Search functionality available in the following import options:
- Chart of Accounts
-
Import Locations
-
Import Classes
-
Import Customers.
Lists and Settings Mapping in Both Systems
- Chart of Accounts:
In Precoro, you will find the imported options in the automatically created directory QuickBooks Chart of Accounts in the Items Customs Fields.
In QuickBooks, the Chart of Accounts list of options can be found on the Accounting page.
- Classes:
In Precoro, you will find the imported options in the automatically created directory QuickBooks Classes in the Documents Custom Fields.
In QuickBooks, the Classes list of options can be found on the corresponding page.
- Departments:
In Precoro, you will find the imported options in the automatically created directory QuickBooks Location in the Documents Custom Fields.
In QuickBooks, this list of options can be found on the Locations page.
- Customers (with Projects imported as sub-options):
In Precoro, you will find the imported options in the automatically created directory QuickBooks Customers in the Items Customs Fields.
Projects that you input for Customers in QuickBooks will be imported as Customer sub-options.
In QuickBooks, this list of options can be found on the Customers page along with the added Projects:
Importing Charts of Accounts with Account Codes
When importing the Chart of Accounts into Precoro, you can see field names and their code options. This can be helpful for large imports, especially when names in Precoro do not match those in QuickBooks.
Make sure to activate the Account Numbers fields in QuickBooks.
If the Account Numbers fields in QuickBooks are deactivated, this column will also not be displayed on Precoro import pages.
Open the Integration page and press the Import Chart of Accounts option:
You can find more information on adding Account Codes to the Chart of Accounts field in Precoro here.
Please note that not all of the Accounts types can be integrated with Precoro.
The Accounts payable (A/P) type of the Account is not supported in Precoro. Thus it will not be imported.
Updating Integrated Options with Precoro
If you have made the changes in QuickBooks, update the integrated lists to have them up-to-date.
In Precoro, the Update button will only renew the integrated options.
How to Deactivate Chart of Accounts, Classes, Customers, and Projects in Precoro
You can deactivate all the integrated fields by switching the enabled button to OFF.
You can deactivate the Chart of Accounts only if you do not use them in the Integration Settings.
The inactive Chart of Accounts, Classes, Customers, and Projects can be found using the filter.
How to Delete the Integrated Options
You can delete the integrated options which are not needed in your procurement process.
On the Edit Items Custom Fields page, click the cross sign near the necessary option. Press the Update button below once done.
