How to Work with Blanket Purchase Order per Total

This type of Blanket PO requires setting up a fixed Total amount for the whole Order. 

You can create Invoices for this Purchase Order until the Total of all created Invoices is under the Total of the Blanket Purchase Order.

Please note: The Total of this Order will not be included in the Budget. The Budget will be impacted only after the Invoice is created.


TABLE OF CONTENTS


To use the Blanket PO per Total functionality please ensure you have activated the Invoices module for your company.

If you turn off the Invoices module, the Blanket PO per Total will become unavailable. If you also had BPO per Items functionality deactivated, then the Create Blanket PO button will not be displayed and subsequently will not be available.

 

How to Create a Blanket Purchase Order per Total

Go to the Purchase Order management page and click the Create Blanket PO button on the right action panel. When filling out the document choose Blanket Order per Total in the

Type of Blanket PO field.



  • Fill out all required and optional fields (if needed):
    • Validity Period — a period when the Blanket PO is active and available for Invoice posting.
    • First Delivery Date — a date when the Supplier should start deliveries.
    • Amount of the Deliveries — the number of deliveries you expect.
    • Frequency — how often you expect to receive items.
  • Add the Total for this Blanket Purchase Order and select how it will be calculated:

    You will be able to create Invoices for this Purchase Order until the Total of all created Invoices is under the Total of the Blanket Purchase Order. “Calculated in” field affects how the Available in Blanket PO amount is calculated:
    • Net Total — the available amount will be calculated excluding the tax.
    • Gross Total — the available amount will be calculated including the tax.


Content of a Blanket PO per Total


  • Net Total / Gross Total amount for the whole Blanket PO (depends on what you have chosen while creating the Blanket PO).
  • Available in Blanket PO amount — will be decreased after you create and approve an Invoice.
  • Invoiced amounts — Net Total, Tax Sum, and Gross Total. These are the totals of all Invoices for this Order

Note: You cannot add items directly to the Blanket Purchase Order. Items from Invoices with Approved and In Revision statuses will be displayed on the Blanket Purchase Order page.


How to Create Invoices for the Blanket PO per Total from the PO Page

 

  • All the posted Invoices are calculated in the Blanket PO.
  • You can see the Available in Blanket PO amount on the Invoice page.
  • There is no limit to the number of Invoices created for this Order.
  • All items from Approved and In revision Invoices will be added to your Blanket Purchase Order.

How to Create Invoices for the Blanket PO per Total from the Invoice Page

If your supplier uses Supplier Portal, one can invoice your order, add items, and send you the document for approval. Items from approved Invoices will be added to your Blanket Purchase Order per Total. 

How to Create Receipts for Blanket Purchase Order per Total from the PO Page

You can create receipts only when there are items in the Purchase Order. Make sure you created and approved Invoices first.

 

How to Create Receipts for Blanket Purchase Order per Total from the Receipt Page