--- title: How to Track and Complete a Blanket Purchase Order description: Learn how to add invoices and receipts to complete a blanket PO and use Precoro’s features to track it. --- [Skip to content](https://help.precoro.com/blanket-purchase-order#main-content) [Contact us](https://help.precoro.com/kb-tickets/new?hsLang=en) [Customer portal](https://help.precoro.com/tickets-view?hsLang=en) [![Property 1=Default](https://help.precoro.com/hubfs/Property%201=Default.svg)](https://app.precoro.com/login) Open main navigation Close main navigation - [Contact us](https://help.precoro.com/kb-tickets/new) - [Customer portal](https://help.precoro.com/tickets-view) - [Contact Us](https://share.hsforms.com/1-5JilMA_Qv6AOSVjFtNhDg14slf) [Contact Us](https://share.hsforms.com/1-5JilMA_Qv6AOSVjFtNhDg14slf) Hi there! How can we help you today? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://help.precoro.com/?hsLang=en) 2. [How to use Precoro](https://help.precoro.com/how-to-use-precoro?hsLang=en) 3. [Purchase Orders](https://help.precoro.com/how-to-use-precoro?hsLang=en#purchase-orders) # How to Track and Complete a Blanket Purchase Order ## Learn how to track, complete a blanket PO, and create a receipt for it. #### TABLE OF CONTENTS - [Standard Blanket PO Workflow](https://help.precoro.com/blanket-purchase-order#workflow) - [Tracking a Blanket PO](https://help.precoro.com/blanket-purchase-order#tracking) - [From the PO Module](https://help.precoro.com/blanket-purchase-order#from-po-module) - [From the PO Document Page](https://help.precoro.com/blanket-purchase-order#from-po-document) - [Completing a Blanket PO](https://help.precoro.com/blanket-purchase-order#completing) - [How to Create Invoices for a Blanket PO](https://help.precoro.com/blanket-purchase-order#adding-invoices) - [How to Create Receipts for a Blanket PO](https://help.precoro.com/blanket-purchase-order#adding-receipts) - [Frequently Asked Questions](https://help.precoro.com/blanket-purchase-order#faq) ### Standard Blanket PO Workflow When a blanket PO is approved, you can add invoices to it and receive the items listed in these invoices. Learn how to create a blanket PO in [this article](https://help.precoro.com/blanket-purchase-order-per-total?hsLang=en). Here’s an overview of the typical workflow for a blanket PO: [![A diagram showing the standard blanket purchase order workflow](https://help.precoro.com/hs-fs/hubfs/Workflow.jpg?width=670&height=488&name=Workflow.jpg)](https://help.precoro.com/hubfs/Workflow.jpg?hsLang=en) Let’s review the features that will help you keep track of a blanket PO and see how you can add invoices and receipts to complete it.![](https://help.precoro.com/hubfs/Knowledge%20Base%20Import/help.precoro.comensupportsolutionsarticles35000112621-blanket-purchase-orderhit.gif) ### Tracking a Blanket PO #### From the PO Module On the **Purchase Orders** page, the first **# / Type** column lets you know if the order is a blanket PO. On the same page, you can also view the status of each order and find related documents, such as invoices and receipts. [![A screenshot highlighting information in the PO module](https://help.precoro.com/hs-fs/hubfs/PO%20Page%20Columns.png?width=670&height=270&name=PO%20Page%20Columns.png)](https://help.precoro.com/hubfs/PO%20Page%20Columns.png?hsLang=en) To view all blanket POs, use the **Purchase Order Type** field in fast or advanced filters. [![A screenshot showing where to find fast filters](https://help.precoro.com/hs-fs/hubfs/BPO%20Fast%20Filter.png?width=670&height=225&name=BPO%20Fast%20Filter.png)](https://help.precoro.com/hubfs/BPO%20Fast%20Filter.png?hsLang=en) [![A screenshot showing where to find advanced filters](https://help.precoro.com/hs-fs/hubfs/BPO%20Filter.png?width=670&height=334&name=BPO%20Filter.png)](https://help.precoro.com/hubfs/BPO%20Filter.png?hsLang=en) Click on a PO to see the document page with more detailed information. #### From the PO Document Page The PO document page contains all the details regarding the order and shows related documents. These fields help you see the order’s progress: | Net Total / Gross Total | The total amount you entered when creating a blanket PO. Depending on what you selected in the **Calculated in** field, either the **Net Total** or **Gross Total** is displayed. | | --- | --- | | Available in Blanket PO | The difference between the blanket PO total and the invoiced amount. If **Gross Total** was selected as the calculation method, taxes are included when determining this amount. If **Net Total** was selected, taxes are excluded. | | Net Total (Invoiced) | The sum of **Net Total After Discount** values for all invoiced items including tax item lines. | | Tax Sum (Invoiced) | The sum of **Tax Sum** values for all invoiced items. This amount does not include taxes added as tax item lines. | | Gross Total (Invoiced) | The sum of **Gross Total** values for all invoiced items. This amount equals Net Total (Invoiced) + Tax Sum (Invoiced). | | Invoiced progress | A visual indicator showing the ratio of the available and invoiced amounts. Gross Total or Net Total is used depending on what you selected in the **Calculated in** field. | If the document currency differs from your company’s main currency, these fields will show amounts in both currencies according to the calculation rules you set up. Learn more about exchange rates in Precoro [here](https://help.precoro.com/currency-exchange-rates-and-rounding-settings?hsLang=en). [![A picture showing total amounts that help you track the PO's progress](https://help.precoro.com/hs-fs/hubfs/BPO%20Total%20Calculation.png?width=670&height=334&name=BPO%20Total%20Calculation.png)](https://help.precoro.com/hubfs/BPO%20Total%20Calculation.png?hsLang=en) All the items added to related invoices are also shown on the blanket PO document page. The item table shows whether the items have been received. [![An example of item lines](https://help.precoro.com/hs-fs/hubfs/Invoiced%20and%20Received%20Items.png?width=670&height=61&name=Invoiced%20and%20Received%20Items.png)](https://help.precoro.com/hubfs/Invoiced%20and%20Received%20Items.png?hsLang=en) You can see the links to all invoices and receipts added to the PO and the document’s statuses. The **Show Receipts** and **Show Invoices and Credit Notes** buttons above the item lines direct you to lists of related receipts and invoices respectively.   ### Completing a Blanket PO #### How to Create Invoices for a Blanket PO There are two ways to add invoices to a blanket PO 1. From the PO page 1. Open the blanket PO document page. Make sure the document is approved. 2. Press **Add Invoice** on the action panel. 3. Fill out the invoice details and select the budget, then press **Create**. 4. Add items, notes, comments, and attachments, then confirm the invoice. 2. From the Invoices page 1. Open the **Invoices** page and click the **Add from PO** button in the top right. 2. If necessary, use the Type fast filter as described [here](https://help.precoro.com/blanket-purchase-order#from-po-module). 3. Select the PO you want to add an invoice to and click **+** in the **Action** column on the right. 4. Fill out the invoice details and select the budget, then press **Create**. 5. Add items, notes, comments, and attachments, then confirm the invoice. When creating an invoice for a **Blanket PO per Total**, you can enable **Split Costs**. This feature allows you to divide the cost of a single invoice between several budgets, locations, or custom document fields within the same document. For more information on **Split Costs**, please refer to [this guide.](https://help.precoro.com/split-costs-functionality?hsLang=en) #### How to Create Receipts for a Blanket PO Once a blanket purchase order has approved invoices and therefore items, you can add receipts. There are two ways to do so: 1. From the **Purchase Orders** page. 2. From the **Receipts** page. Learn more about creating receipts [here](https://help.precoro.com/how-to-create-a-receipt-and-match-it-with-the-purchase-order-1?hsLang=en).  **💡 Please note:** When adding a receipt for a blanket PO, you cannot receive more items than invoiced.   ### Frequently Asked Questions **How can I track spending with blanket POs in budgets?** While the total of the blanket PO is not included in the budgets, you can select a budget when adding an invoice to the PO. **How can I cancel or stop a blanket PO?** You can do so by pressing **Cancel** on the action panel. The button is active only while the blanket PO has no related documents, meaning no invoices and receipts have been added. You can also stop any blanket PO by pressing **Stop Blanket PO** on the action panel. Once the PO is stopped, you will not be able to post new invoices related to it.   - [Precoro Setup](https://help.precoro.com/precoro-setup?hsLang=en#main-content) - [Configurations](https://help.precoro.com/precoro-setup?hsLang=en#configurations) - [User Management](https://help.precoro.com/precoro-setup?hsLang=en#user-management) - [Custom Fields and Forms](https://help.precoro.com/precoro-setup?hsLang=en#custom-fields-and-forms) - [Supplier management](https://help.precoro.com/precoro-setup?hsLang=en#supplier-management) - [Working with Items](https://help.precoro.com/precoro-setup?hsLang=en#working-with-items) - [Approval Workflow](https://help.precoro.com/precoro-setup?hsLang=en#approval-workflow) - [Location Management](https://help.precoro.com/precoro-setup?hsLang=en#location-management) - [Precoro Payments](https://help.precoro.com/precoro-setup?hsLang=en#precoro-payments) - [Two-factor authentication](https://help.precoro.com/precoro-setup?hsLang=en#two-factor-authentication) - [Security](https://help.precoro.com/precoro-setup?hsLang=en#security) - [US Based Server](https://help.precoro.com/precoro-setup?hsLang=en#us-based-server) - [How to use Precoro](https://help.precoro.com/how-to-use-precoro?hsLang=en#main-content) - [Warehouse Requests](https://help.precoro.com/how-to-use-precoro?hsLang=en#warehouse-requests) - [Requests for Proposals](https://help.precoro.com/how-to-use-precoro?hsLang=en#requests-for-proposals) - [Purchase Requisitions](https://help.precoro.com/how-to-use-precoro?hsLang=en#purchase-requisitions) - [Purchase Orders](https://help.precoro.com/how-to-use-precoro?hsLang=en#purchase-orders) - [Service Orders](https://help.precoro.com/how-to-use-precoro?hsLang=en#service-orders) - [Receipts](https://help.precoro.com/how-to-use-precoro?hsLang=en#receipts) - [Invoices](https://help.precoro.com/how-to-use-precoro?hsLang=en#invoices) - [Expenses](https://help.precoro.com/how-to-use-precoro?hsLang=en#expenses) - [Budgeting](https://help.precoro.com/how-to-use-precoro?hsLang=en#budgeting) - [Inventory](https://help.precoro.com/how-to-use-precoro?hsLang=en#inventory) - [Reports](https://help.precoro.com/how-to-use-precoro?hsLang=en#reports) - [AP Inbox and Intelligent AP Automation](https://help.precoro.com/how-to-use-precoro?hsLang=en#ap-inbox-and-intelligent-ap-automation) - [Working with documents](https://help.precoro.com/how-to-use-precoro?hsLang=en#working-with-documents) - [Suppliers Portal](https://help.precoro.com/how-to-use-precoro?hsLang=en#suppliers-portal) - [Supplier Registration](https://help.precoro.com/how-to-use-precoro?hsLang=en#supplier-registration) - [Attachments, Filters, and Search](https://help.precoro.com/how-to-use-precoro?hsLang=en#attachments-filters-and-search) - [Mobile App](https://help.precoro.com/how-to-use-precoro?hsLang=en#mobile-app) - [FAQs and Troubleshooting](https://help.precoro.com/how-to-use-precoro?hsLang=en#faqs-and-troubleshooting) - [Precoro Integrations](https://help.precoro.com/precoro-integrations?hsLang=en#main-content) - [QuickBooks Online Integration](https://help.precoro.com/precoro-integrations?hsLang=en#quickbooks-online-integration) - [NetSuite Integration](https://help.precoro.com/precoro-integrations?hsLang=en#netsuite-integration) - [Xero Integration](https://help.precoro.com/precoro-integrations?hsLang=en#xero-integration) - [API Requests and Webhooks](https://help.precoro.com/precoro-integrations?hsLang=en#api-requests-and-webhooks) - [SSO Setting](https://help.precoro.com/precoro-integrations?hsLang=en#sso-setting) - [Google Integration](https://help.precoro.com/precoro-integrations?hsLang=en#google-integration) - [Power BI](https://help.precoro.com/precoro-integrations?hsLang=en#power-bi) - [Integration with Slack](https://help.precoro.com/precoro-integrations?hsLang=en#integration-with-slack) - [PunchOut Catalogs](https://help.precoro.com/precoro-integrations?hsLang=en#punchout-catalogs) - [Integrations via Connectors](https://help.precoro.com/precoro-integrations?hsLang=en#integrations-via-connectors) - [Bill.com Integration](https://help.precoro.com/precoro-integrations?hsLang=en#bill-com-integration) - [Precoro Updates](https://help.precoro.com/precoro-updates?hsLang=en#main-content) - [Releases, 2026](https://help.precoro.com/precoro-updates?hsLang=en#releases-2026) - [Releases, 2025](https://help.precoro.com/precoro-updates?hsLang=en#releases-2025) - [Releases, 2024](https://help.precoro.com/precoro-updates?hsLang=en#releases-2024) - [Releases, 2023](https://help.precoro.com/precoro-updates?hsLang=en#releases-2023) - [API Updates](https://help.precoro.com/precoro-updates?hsLang=en#api-updates) - [General changes](https://help.precoro.com/precoro-updates?hsLang=en#general-changes) [![Precoro](https://help.precoro.com/hubfs/Precoro.svg "Precoro")](https://precoro.com/) Copyright © 2026, Precoro ```json { "@context" : "https://schema.org", "@type" : "VideoObject", "contentUrl" : "https://1903299.fs1.hubspotusercontent-na1.net/hubfs/1903299/9-Related%20Documents.mp4", "dateModified" : "2024-12-26T12:27:09.138Z", "duration" : "PT20S", "height" : 1080, "name" : "A video helping you find related receipts and invoices", "thumbnailUrl" : "https://1903299.fs1.hubspotusercontent-na1.net/hubfs/1903299/9-Related%20Documents.mp4/medium.jpg", "uploadDate" : "2024-12-26T12:26:33.099Z", "width" : 2520 } ``` ```json { "@context" : "https://schema.org", "@type" : "VideoObject", "contentUrl" : "https://1903299.fs1.hubspotusercontent-na1.net/hubfs/1903299/Adding%20Invoices%20to%20BPO.mp4", "dateModified" : "2024-12-26T12:31:16.457Z", "duration" : "PT1M", "height" : 1080, "name" : "A video example of adding invoices", "thumbnailUrl" : "https://1903299.fs1.hubspotusercontent-na1.net/hubfs/1903299/Adding%20Invoices%20to%20BPO.mp4/medium.jpg", "uploadDate" : "2024-12-26T12:30:45.511Z", "width" : 2520 } ``` ```json { "@context" : "https://schema.org", "@type" : "VideoObject", "contentUrl" : "https://1903299.fs1.hubspotusercontent-na1.net/hubfs/1903299/Adding%20Receipts%20to%20BPO.mp4", "dateModified" : "2024-12-26T12:38:28.445Z", "duration" : "PT38S", "height" : 1080, "name" : "A video example of adding receipts to a BPO", "thumbnailUrl" : "https://1903299.fs1.hubspotusercontent-na1.net/hubfs/1903299/Adding%20Receipts%20to%20BPO.mp4/medium.jpg", "uploadDate" : "2024-12-26T12:37:39.307Z", "width" : 2520 } ```